Discontinuance of a Degree Program/Major
In establishing new degree programs/majors, the University has been careful to develop curricula which meet student needs and strengthen existing programs. In spite of careful planning, however, there will be occasions when it becomes necessary to discontinue programs, e.g., in case of a demonstrable lack of student demand or lack of sufficient funding for a program. In these cases, discontinuance will be affected only after thorough study and review and after insuring that students in the terminated programs are able to complete the program.
Normally the question of degree program/major discontinuance will be raised as a part of a regularly scheduled Five-Year Program Review. However, the question may also be raised by the Provost/Vice President, Academic Affairs, the college dean, or the department when it appears that discontinuance should be considered before the next Program Review is scheduled.
Steps in the Process
- Regardless of how the proposal for degree program/major discontinuance originates, it must be evaluated by the affected department/program, the college dean, and the appropriate associate vice presidents. The evaluation will include consideration of the possible impact of discontinuance on faculty and students, availability of similar curricula in the Bay Area, and the relationship of the program to other programs in the University and to the mission and goals of the University.
- After careful study of all relevant review data and the analyses and recommendations of the reviewing bodies above, CAPR will consider the proposed program discontinuance. It will invite department/program faculty and students as well as other interested persons to participate in the discussions on discontinuation.
- Program/major discontinuances are considered by both CAPR and CIC. Their recommendations are forwarded to the Executive Committee for placement on the agenda of the Academic Senate. If the recommendation is for program/major discontinuance, it will indicate how students in the program/major may complete their programs. CIC will work directly with the department/program in developing specific curricular mechanisms for degree completion.
- The Academic Senate will recommend to the President on program/major discontinuance.
- If the Senate recommends that the program/major be discontinued, the President will inform the Chancellor of this action and await a review from the Chancellor's Office before acting on the recommendation.
- After receiving the Chancellor's review, the President will decide whether or not the program/major is to be discontinued.
Request for Approval of Discontinuance of the Degree Program/Major in _____.
You have decided that a discontinuance of (one of) the major(s) in your department is needed. Once the approval of the Department Chair has been obtained, complete a Request for Approval of Discontinuance of the Degree Program/Major in _____ form, following the instructions found in brackets. (Remember to delete the bracketed text as you respond to each item.) Direct any questions regarding completing the form to your College Curriculum Coordinator. After completing the Request for Approval of Discontinuance of the Degree Program/Major in _____ form, submit it to your College Curriculum Coordinator for placement on the next agenda of your College Curriculum Committee. The College Curriculum Coordinator is responsible for providing his/her departments with the deadline dates for submitting Requests for Approval of Discontinuance of the Degree Program/Major in _____.
After the approval of the College Curriculum Committee and the Dean and/or Associate Dean, the College Curriculum Coordinator is responsible for posting to the Team Discussion section of the Academic Programs and Graduate Studies (APGS) Curriculum SharePoint site (https://sharepoint.csueastbay.edu/sites/aa/apgs/curr/default.aspx), the college-approved New Course Request form. Deans, Associate Deans, Department Chairs, Program Directors, and the Articulation Officer (using the site's E-mail Alert system set up individually by the people in these groups) are responsible for reviewing the proposal and noting any concerns and/or helpful feedback via the Team Discussion section of the Curriculum SharePoint site. The College Curriculum Coordinator will monitor the site and forward any objections to the appropriate people in that College. After five working days, if there are no objections, or after an objection has been considered, the curriculum proposal is eligible to be reviewed by APGS. The College Curriculum Coordinator sends the Request for Approval of Discontinuance of the Degree Program/Major in _____ as an e-mail attachment to the University Curriculum Coordinator in APGS. The University Curriculum Coordinator will ensure that the proposal is reviewed by the Associate Vice President in APGS.
Discontinued Degree Programs/Majors, with or without objections, will require review beyond the Associate Vice Presidents, namely the Committee on Academic Planning and Resources (CAPR) Committee on Instruction and Curriculum (CIC), the Committee on Academic Planning and Resources (CAPR), the Executive Committee of the Academic Senate, the Academic Senate, and the President of the University. In the case of a Credential, the California Commission on Teacher Credentialing will also need to review. A final copy will be forwarded to the Academic Senate Office by the University Curriculum Coordinator for review by the appropriate committees.
Discontinued Majors can only take effect in Fall Quarter. College-approved Request for Discontinuance of the Degree Program/Major in _____ forms must be submitted to the University Curriculum Coordinator by July 1 of the year before the Fall Quarter in which the new program takes effect. For example, discontinued programs for the 2010/11 University Catalog are due by July 1, 2009. The deadline to submit Request for Discontinuance of the Degree Program/Major in _____ forms to your college office will be much earlier. Check with your College Curriculum Coordinator to see what those submission deadlines are.
Routing of Request for Approval of Discontinuance of the Degree Program/Major in _____ form
- Faculty Member via Department Chair or Department Chair
- College Curriculum Coordinator
- Dean and/or Associate Dean
- College Curriculum Committee
The order of steps 2), 3), and 4) above may vary depending on your College. Consult your College Curriculum Coordinator for the proper routing in your College.
- College Curriculum Coordinator alerts all university Department Chairs, Program Directors, Associate Deans, Deans, and the Articulation Officer to review the college-approved curriculum request under the Team Discussion section on the Academic Programs and Graduate Studies Curriculum SharePoint Site https://sharepoint.csueastbay.edu/sites/aa/apgs/curr/default.aspx.
- After five working days, the College Curriculum Coordinator sends the Request for Discontinuance of the Degree Program/Major in _____ as an e-mail attachment to the University Curriculum Coordinator in APGS.
- University Curriculum Coordinator forwards proposed curriculum request to the Associate Vice President of APGS for review.
- University Curriculum Coordinator forwards the final, approved copy to the College Curriculum Coordinator.
- Committee on Academic Planning and Resources (CAPR)*
- Committee on Instruction and Curriculum (CIC)*
- Executive Committee of the Academic Senate (EXCOM)*
- Academic Senate*
- University President
- Chancellor's Office
*If any of these committees require that revisions be made, the University Curriculum Coordinator will make sure a revised copy goes to the Academic Senate Office.