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Accounts Payable

About Us

  • Pays all vendors who provide goods and services to the University.
  • Processes all expense reimbursements.
  • Processes travel claims and travel advances.
  • Provides travel and moving information to the campus community.
  • Trains and administration of the Procurement Credit Card (PCard) Program.
  • Audits all expenses for compliance with the education code and CSUEB Hospitality Policy and Travel Policies.
  • Provides supporting documentation for annual audits.
  • Reports AP sales/use tax.
  • Issue of annual 1099-Misc forms.

Departmental Resources

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For any further questions, please contact the Accounts Payable department directly for additional assistance.

Accounts Payable Staff Assignments

Name

Position

Phone & Email

Assignments

Celestina Coleman

Accounting Technician

Phone: 510-885-3277

Email:  celestina.coleman@csueastbay.edu 

Check Run

Void Checks

Stop Payments

Rowena Rili

Accounting Technician

Phone: 510-885-3637

Email:  rowena.rili@csueastbay.edu 

Enterprise Rental Car

A-L (Last Name):

P-card Program Administrator

A-Z (Last Name):

International and Moving Relation Travel Expenses

Tammy Heard

Accounting Technician

Phone: 510-885-2830

Email:  tammy.heard@csueastbay.edu 

A-L (Last Name):

Invoices

Travel Expenses

Check Requests

Short Term Limited Scope (STLS) Forms

Adjustment Entries (J/E's)

Angie Trujillo

Accounting Technician

Phone: 510-885-3807

Email:  angie.trujillo@csueastbay.edu 

M-Z (Last Name):

Invoices

Travel Expenses

Check Requests

Short Term Limited Scopes (STLS) Forms

Adjustment Entries (J/E's)

Anna Bento

Accounting Technician

Phone: 510-885-4386

Email:  anna.bento@csueastbay.edu 

M-Z (Last Name):

P-card Program Administrator

Aramark Invoices

Global Travel

Christina Crosby

Accounting Technician

Phone: 510-885-2704

Email: christina.crosby@csueastbay.edu 

Accounts Payable Support

Invoices

Travel Expenses

Check Requests

Short Term Limited Scope (STLS) Forms

Adjustment Entries (J/E's)

1099 Processing and Reporting

Other

It is the policy of the California State University (CSU) that reimbursement for hospitality expenses are appropriate, reasonable and serve a clear purpose consistent with the mission and fiduciary responsibilities of the CSU. This policy governs the manner and extent to which the CSU and its auxiliaries may provide hospitality to its employees, students, donors, guests, and volunteers. For more information, please refer to the Policies and Procedures section above.

Individuals traveling on University business must familiarize themselves with and adhere to CSUEB Travel Policy. Travelers must obtain documented authorization to travel prior to embarking on the trip and/or prior to making non-cancelable travel arrangements. This authorization is obtained by completing a Request for Approval of Travel form. Travelers should make certain that the business related expenses they incur are ordinary, reasonable, not extravagant, and necessary to the purpose of the trip. 

2018 Standard Mileage Rates for Business and Relocation

Beginning on Jan. 1, 2018, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

  • 54.5 cents per mile for business miles driven, down from 53.5 cents for 2017
  • 18 cents per mile driven for relocation, up from 17 cents for 2017

If an employee elects to drive vs flying, they may be reimbursed for the lesser amount “Airfare in lieu of mileage”.  The employee would need to obtain a price quote from the airlines, minimum 21 day advance quote and attach it to their claim.  If someone within the department is also traveling to the business conference by airlines, you may also use their ticket as a price comparison.

For more information, please refer to the Policies and Procedures section above.

California Travel Ban

As a result of State Assembly Bill 1887, the State of California prohibits travel to certain states and is restricted from requiring employees to travel to those states. CSU travelers seeking authorization and reimbursement to travel to a state listed below should follow current authorization protocol and provide request to the division vice president.

  • Alabama
  • Kansas
  • Kentucky
  • Mississippi
  • North Carolina
  • Oklahoma
  • South Dakota
  • Tennessee
  • Texas

The travel restrictions are as follows:

  • CSU is restricted from requiring employees to travel to those states.
  • The CSU is prohibited from approving state funded or state sponsored travel to those states.

Exceptions to the travel prohibitions and the complete list of restricted states will be maintained on the CA State Attorney General's website. Unless one of the exceptions listed is met and documented on the expense claim, the University will not pay for any expenses when traveling to a restricted state.

Specific information about the travel ban, including exceptions and FAQ’s, can be found at the California State Attorney General’s website at State of California Department of Justice AB1887.

ICSUAM Policy on Travel 

CSU Travel Restrictions Memo

AB 1887

Frequently Asked Questions on AB 1887 - CSU

Frequently Asked Questions on AB 1887 - US Attorney General

Assembly Bill 1887 State Discrimination on Travel

Also, as part of the revised travel policy, all relocation expenses are approved by the campus president.

Contact Us

Accounts Payable
  • California State University, East Bay
  • Student Services and Administration, SA2750
  • 25800 Carlos Bee Blvd
  • Hayward, CA 94542
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