An employee is entitled to one (1) Personal Holiday which must be taken on one (1) day during the calendar year. Part-time employees earn Personal Holiday on a pro-rata basis.
Vacation is an accrued benefit which provides paid time off, subject to management approval, for eligible employees. For each qualifying pay period vacation is earned at a rate applicable to your length of state service. Part time employees earn vacation on a pro-rata basis.
Vacation credit may be used after completion of one qualifying pay period of employment and must be taken in units of no less than one hour.
Employees should refer to the appropriate Collective Bargaining Agreement (CBA) for eligibility, information, and details. Academic year employees are not eligible for paid vacation.
Full-time 10-month or 12-month faculty; designated managerial (Management Personnel Plan-MPP) employees; and designated confidential (C99) employees earn vacation at a rate of two days (16 hours) per pay period which is prorated if the employee is less than full-time.
Hourly employees should refer to the appropriate collective bargaining agreement for details. Most full-time employees (exceptions noted below) earn vacation according to the following schedule (part-time employees earn vacation on a pro rata basis):
|Years of Service||Days/Year||Hours/Pay Period|
|First 36 months (3 years)
||10 days||6-2/3 hours|
|37 months - 72 months (6 years)||15 days||10 hours|
|73 months - 120 months (10 years)||17 days||11-1/3 hours|
|121 months - 180 months (15 years)||19 days||12-2/3 hours|
|181 months - 240 months (20 years)||21 days||14 hours|
|241 months - 300 months (25 years)||23 days||15-1/3 hours|
|301 months or more||24 days||16 hours|
Vacation Carryover Limits
Vacation accruals are subject to carryover limitations, which specify the amount of vacation hours that may be carried over into the next calendar year.
Following is a vacation carryover chart summarizing the carryover limits by bargaining unit and length of service:
Maximum Carryover Hours (Jan. 1st of each year)
Years of Service
R02, R05, R07, R09
|Varies with length of service||272||10 years or less of service (up to 120 months)|
R02, R05, R07, R09
|Varies with length of service||384||More than 10 years of service (121 months +)|
|R04||Varies with length of service||320||10 years or less of service (up to 120 months)|
|R04||Varies with length of service||440||More than 10 years of service (121 months +)|
|R03||16 Hours/Mo.||320*||10 years or less of service (up to 120 months)|
|R03||16 Hours/Mo.||440*||More than 10 years of service (121 months +)|
|M80 (Management Personnel Plan --MPP Employees)||16 Hours/Mo.||384||10 years or less of service (up to 120 months)|
|M80 (Management Personnel Plan --MPP Employees)||16 Hours/Mo.||440||More than 10 years of service (121 months +)|
|C99 (Confidential)||16 Hours/Mo.||384||Not Applicable|
Payment is normally made for any balance of unused vacation upon separation from University service. Under certain conditions, vacation credit is transferable to other State agencies, should an employee leave the University but continue in State service.
Questions regarding vacation leave accrual and/or attendance reporting should be directed to Payroll, (510) 885-3651.