Chapter Two

Procedures for Securing Approval of Course Proposals

A. General Information

The origin, review, and routing of course proposals are described in Chapter 1. Please follow the instructions in that chapter in preparing, reviewing, and transmitting proposals.

B. New Course Requests

A new course is added to the curriculum only after it has received the proper approvals. In most instances, this involves only approval by the originating department, college faculty review body, and college dean after review by the associate vice presidents. New courses involving other colleges and departments which do not receive their approval and new courses which must satisfy detailed criteria for the General Education-Breadth or U.S. History, Constitution, and American Ideals requirements must be submitted to the Committee on Instruction and Curriculum. (G.E. course proposals for the Critical Thinking, Capstone, and Cultural Groups/Women requirements go first to CIC subcommittees.)

If CIC approves a disputed new course or the G.E. assignment of a new course, the proposal is submitted to the Academic Senate via the Executive Committee.

In completing the section on course classification and capacity, please refer to the approved Course Classification/Capacity system in Appendix B.

A new course request which is part of a program proposal will require review at all levels required for the program.

A new course proposal must be submitted by the appropriate deadlines for the Class Schedule or Catalog of desired implementation.

Directions: the originating department or program committee completes sections 1-10 in the following format with headings (except material in parentheses) and submits the requisite number of copies of this request to the college dean. (Three copies are needed for college and Associate Vice President review, plus whatever number is needed for the faculty review body of the college.) Section 11 is to be completed by the college office. (A cover memo may replace section 11 and is preferable in the case of multiple requests.) Please attempt to contain each request within one page. Each new course requires a separate request unless it forms part of a sequence which may be submitted as a single request. If a new course is proposed for the G.E. requirements in Critical Thinking, Capstone, or Cultural Groups/Women, it must be submitted to CIC via the G.E. subcommittees for these requirements. If a new course is proposed for the other G.E. requirements, it must be submitted to CIC.

Select this link to download a Microsoft Word form.

CALIFORNIA STATE UNIVERSITY, HAYWARD

Effective Date
 Quarter: _______________
 Year: ______________

  1. Name of department or program which will offer the course:
     
  2. Alphabetical prefix (all capitals), course number, full title in Catalog, abbreviated title in Course Inventory (maximum 17 spaces, all capitals), and unit value of course:
     
  3. Catalog description (40 words maximum)
     
    1. content:
    2. grading pattern (if not A-F):
    3. credit restrictions (if any):
    4. repeatability (if any):
    5. cross-listing (if needed--label primary and secondary departments):
    6. prerequisites (if any):
    7. corequisites (if any):
    8. miscellaneous course fee (if any):
    9. hours/week of lecture (if also has act/lab):
    10. hours/week of activity or lab (if needed):

  4. Course Inventory data (repeat if course has more than one segment):
    1. instructional format (Activities in SAIL):
    2. class hours/week (Contact Hours in SAIL):
    3. student credit units (Adj CCU in SAIL):
    4. course classification number (CS# in SAIL):
    5. workload K-factor (based on CS#, see appendix 8):
    6. weighted teaching units (k-factor X student credit units):
    7. normal limit/capacity (Max Enrl in SAIL):

  5. First quarter and year of offering:
    Course is only to be offered once (check if applicable) _____
     
  6. General Education-Breadth Requirement(s) or U.S. History-Institutions Requirement(s) to be satisfied, if any, with justification (cite applicable criteria):
     
  7. Justification for/purpose of the new course including use of course in department programs (major, minor, option, etc.), if any:
     
  8. Resource implications of the new course (faculty, facilities, equipment, library, etc.):

  9. Consultation with other affected departments and program committees, if any.
     
    1. The following department(s) has (have) been consulted and raise no objections:
       
    2. The following department(s) has (have) been consulted and raise concerns:

      Department:
      Concern (quote their comments):

  10. Certification of department approval by the chair and faculty.

    Chair: _____________________________ Date: _______________

  11. Certification of college approval by the dean and faculty review body and of review by Associate Vice Presidents, Academic Programs/Graduate Studies and Academic Resources/Administration.(May be replaced by cover memo.)

    Dean/Associate Dean: _________________________________ Date: _____________________

C. Course Modification Requests

Modifications of course prefixes, numbers, titles, units, staffing classification, capacity, and descriptions ordinarily will only need approval of the originating department, college dean, and college faculty review body and a review by the associate vice presidents before implementation. Modifications of the quarter of offering are the responsibility of the department and college.

The exceptions are the following: a) modification of the G.E. Area assignment of a course; b) modification of the assignment in the U.S. History, Constitution, and American Ideals requirement, c) any modification which affects another college and is not approved by the affected college(s) and department(s). Such proposals must be forwarded to the Committee on Institution and Curriculum for recommendation. If approved there, they are forwarded to the Academic Senate, via the Executive Committee, for action.

Please consult the CSUH Course Classification/Capacity system in Appendix B if changing the course classification and capacity.

A course modification request must be submitted by the appropriate deadline for the Catalog of desired implementation. A course cannot be modified within an academic year (fall through summer) once the Catalog deadline for that year has passed. If a change is needed, a new course must be proposed.

Directions: The originating department or program committee completes sections 1-11 in the following format with headings (except material in parentheses), and submits the requisite number of copies of this request to the college dean. (Three copies are needed for college and Associate Vice President review, plus whatever number is needed for the faculty review body of the college.) Section 12 is to be completed by the college dean. (A cover memo may replace section 12 and is preferable in the case of multiple requests.) Please attempt to contain this request within one page. Courses being modified in identical or similar fashions should be grouped in a single request.

Select this link to download a Microsoft Word form.

CALIFORNIA STATE UNIVERSITY, HAYWARD

Effective Date
 Quarter: _______________
 Year: ______________

COURSE MODIFICATION REQUEST
  1. Name of department or program offering the course(s):
     
  2. Alphabetical prefix (all capitals), number(s), full title(s) in Catalog, abbreviated title(s) in Course Inventory (all capitals), course classification number(s), and unit value(s) of course(s) being modified. (For courses of more than one segment, such as lecture and lab, indicate course classification and unit value for each segment).
     
  3. Type of change (e.g. number, title, description):


     
  4. Existing prefix, number, titles, catalog description, classification number, and/or units, whichever will be changed (only items to be changed):
     
  5. Proposed prefix, number, titles (CI titles limited to 17 spaces), catalog description, classification number, and/or units, whichever will be changed (only items to be changed):
     
  6. Effective date of modification (fall quarter, year):
     
  7. Effects, if any, on General Education-Breadth Requirement(s) or U.S. History-Institutions Requirement(s). (Note: a change in prefix and/or number affects these programs in the Class Schedule and Catalog.)
     
  8. Justification for/purpose of the proposed change including effects, if any, on departmental programs (major, minor, option, etc.). (Note: A change in prefix, number, title, and/or units affects any program in which the course is listed in the Catalog.)
     
  9. Resource implications of the modification, (faculty, facilities, equipment, library, etc.) if any.
     
  10. Consultation with other affected departments and program committees, if any. (Note: if a change affects any other department's listing in the Catalog, that department must be consulted.)
     
    1. The following departments have been consulted and have no objections:
       
    2. The following departments have been consulted and have concerns:

      Department:

      Concern (quote their comments):

  11. Certification of department approval by the chair and faculty.
     

    Chair: _____________________________ Date: _______________

  12. Certification of college approval by the dean and faculty review body and of review by Associate Vice Presidents, Academic Programs/Graduate Studies and Academic Resources/Administration.(May be replaced by cover memo.)
     

    Dean/Associate Dean: _________________________________ Date: _____________________

D. Course Discontinuance Requests

A course may be discontinued in one of two ways. A department or program committee may prepare a course discontinuance request in the format which follows. Normally, such requests also require approval by the originating department, the college dean, and the college faculty review body and review by the Associate Vive Presidents, Curriculum/Academic Programs and Academic Resources/Administration. If there is an effect on another college, the appropriate department and college must be consulted. If they approve, no further action is needed. If they object to the proposal, it must be forwarded to CIC for recommendation. If CIC approves, the proposal is forwarded to the Academic Senate, via the Executive Committee, for action.

Courses may also be discontinued under the University policy on infrequently offered courses. This policy states that a course not taught for three consecutive academic years will be discontinued unless the department on program committee appeals to CIC and the Academic Senate for a one-year extension because of extenuating circumstances. If the course is not taught in the fourth year it may be a) discontinued and removed from the next Catalog and Course Inventory List, or b) placed in the Course Bank, then deleted from the next Catalog and Course Inventory List. See section E for discussion of the Course Bank.

Directions: The originating department or program committee completes sections 1-8 in the following format, with headings (except material in parentheses), and submits the requisite number of copies of this request to the college dean. (Three copies are needed for college and Associate Vice President approval, plus whatever number is needed for the faculty review body of the college.) Section 9 is to be completed by the college office. (A cover memo may replace section 9 and is preferable in the case of multiple requests.) Please attempt to contain this request within one page. Courses being cancelled for identical or similar reasons may be combined into a single request.

Select this link to download a Microsoft Word form.

CALIFORNIA STATE UNIVERSITY, HAYWARD

Effective Date
 Quarter: _______________
 Year: ______________

COURSE DISCONTINUANCE REQUEST

  1. Name of department or program offering the course(s):
     
  2. Alphabetical prefix (all capitals), number(s), full title(s) in Catalog, abbreviated title(s) in Course Inventory (all capitals), unit value(s) of course(s) proposed for discontinuance.
     
  3. Reasons for discontinuing course(s):
     
  4. Effective date of discontinuance (quarter, year):
     
  5. Effects, if any, on General Education-Breadth Requirement(s) or U.S. History-Institutions Requirement(s). (Note: if course applies to G.E. or Code requirement, there is an effect.)
     
  6. Effects, if any, on departmental programs (major, minor, option, etc.). (Note: if a course appears in any program listing in the Catalog, there is an effect.)
     
  7. Consultation with other affected departments and program committees, if any. (Note: if a course appears in any other department's program listing in the Catalog, that department must be consulted.)
     
    1. The following departments have been consulted and have no objections:
       
    2. The following departments have been consulted and have concerns:
       
      Department:
      Concern (quote their comments):

  8. Certification of department approval by the chair and faculty.
     

    Chair: _____________________________ Date: _______________

  9. Certification of college approval by the dean and faculty review body and of review by Associate Vice Presidents, Academic Programs/Graduate Studies and Academic Resources/Administration.
     

    Dean/Associate Dean: _________________________________ Date: _____________________

E. Course Bank Requests

If a course has not been taught for four years and is subject to cancellation under the infrequently offered courses policy, the department may request placement of the course in the Course Bank. To officially place a course in the Course Bank, the department must submit to the Associate Vice President, Academic Programs/Graduate Studies, (with a copy to the college) a request in the following format. To reactivate a banked course, a written request must be directed to the college office so the course can be reentered in the Course Inventory and to Academic Programs/Graduate Studies so the course can be reentered in the Class Schedule and Catalog.

Select this link to download a Microsoft Word form.

CALIFORNIA STATE UNIVERSITY, HAYWARD

COURSE BANK REQUEST

  1. Name of department or program offering the course:
     
  2. Alphabetical prefix (all capitals), number, full title, abbreviated title in Course Inventory (all capitals); unit value; course classification number (if more than one segment, number of units with each classification number); capacity; complete description (including content, grading pattern, credit restrictions, repeatability, prerequisite(s)/corequisites, and instructional format).
     
  3. Use(s) of the course in department programs (major, minor, option, etc.)..
     
  4. Use(s) of the course in other programs (other majors, G.E., etc.).
     
  5. Certification of department approval by the chair.

    Chair: _____________________ Date: ______________

    Certification of college approval by the dean.

    Dean/Associate Dean: _____________________________ Date: ______________

When a course is banked, it is removed from the Catalog and Course Inventory. The Course Bank Request is the only official document retaining full information in the course and is the reference document when the department wishes to resume teaching the course. When a department wishes to teach a banked course, it must submit a written request, via the college dean, to the Associate Vice President, Academic Programs/Graduate Studies, at least one quarter prior to the next offering so it can be inserted in the Course Inventory and Class Schedule. Once taught, a banked course will be reinstated in the next Catalog.

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