All student organizations must have a campus Advisor. Having a campus Advisor who is directly affiliated with Cal State East Bay provides the organization with the necessary connection to the University. Organizations can have an off-campus Co-Advisor as well. Student Life and Leadership Programs is available to work with and assist student organization Advisors in clarifying and carrying out their responsibilities with student organizations.
The Advisor's role is to assist University recognized organizations in achieving their goals and objectives by providing a liaison between the University and the organization. The University expects Advisors to advise club members and officers of relevant state laws and University policies and to take reasonable action to enforce them. Therefore, the Advisor should be knowledgeable of University policies and procedures, including those outlined in Student Club and Organization Guidebook.
The presence of the campus Advisor is expected at any event involving activities which could result in injury to a participant. In particular, the Advisor must be present when:
In these cases, the Advisor is generally responsible for the safety of the participants, the security of the facility, and the manner in which the program is conducted.
If the campus Advisor is unable to supervise a program, the organization may submit for approval the name of a CSUEB faculty or staff member willing to serve as an Advisor for a specific event. Some facilities or programs may require special hired supervision (University Union staff, University Police Officers, theater technicians, etc.). Under such circumstances, the supervisory requirement may be waived.
Please contact Student Life and Leadership Programs, (510) 885-3657, if you need clarification of, or assistance with, any of these responsibilities.
The University encourages the activities of student organizations and is supportive of your role as Advisor. Your responsibility is to act reasonably performing your role. Do not inhibit the organization from having fun, but do use reasonable care as you advise. Consider yourself as an educator representing both the organization and the University.
Review planning and publicity. Do you foresee any kind of danger or harm to individuals or the University that may arise? (Consider issues such as transportation, physical risk or damage, cost, lodging, alcohol.) Is the name of the University included in the activity?
What would a reasonable person in a similar position do in this situation? Advise the leaders to action--don't take over. Communicate possibilities and concerns; ask what has been planned to handle each concern.
If an event appears to have foreseeable harm, warn the leaders of the risk and their duty to take action (e.g. alter or remove the danger, plan how to forewarn members of risk, eliminate CSUEB's name if appropriate). Utilize CSUEB resources on campus if necessary. Contact Student Life and Leadership Programs Advisor at (510) 885-3657 if you have questions.
In order to exercise the privileges afforded to student organizations at CSUEB, the organization must be granted official University recognition. The procedures for receiving University recognition are outlined in "The Club and Organization Guidebook"
University recognition affords student organizations the following privileges:
University recognition gives student organizations the following responsibilities:
Student organizations at Cal State East Bay have the responsibility to utilize their Advisors and always maintain open communication lines. As an organization, the members have a responsibility to:
In turn, students expect their Advisor to be aware of and implement his/her responsibilities as outlined in this guidebook, and use the resources of Student Life and Leadership Programs to clarify and carry out responsibilities.
If an organization is planning a dance, it must contact Student Life and Leadership Programs a minimum of four (4) weeks in advance to discuss in detail the policies and procedures for sponsoring a dance on campus. The costs involved in sponsoring a dance normally include charges for hiring Public Safety Officers and/or other security personnel, ushers from the University Union, and an Associated Students cashier. The campus Advisor is expected to be present at such an event.
An event may be determined to be high risk if it presents an increased potential for injury for participants (an athletic program is an example). Due to this risk, any individual participating in a high risk event must complete and sign liability release forms prior to participation. Liability Release forms are available through Student Life and Leadership Programs, and the sponsor must submit the completed releases to Student Life and Leadership Programs immediately following the program. The campus Advisor is expected to be present at all high risk events.
A risk assessment form shall be completed, with the help of Student Life and Leadership Programs, for all events that may be considered high risk. Student organizations may be required to carry event insurance is deemed necessary by the University Risk Managment Department. If the University determines that a proposed activity is too great a risk, the activity will not be approved. If a student organization chooses to sponsor such an event off-campus, the organization does so without University approval, and individuals who participate accept full responsibility (including liability) for their actions.
The University assumes no responsibility or liability for off-campus programs sponsored by student organizations. An off-campus event may not use "California State University, East Bay" in its publicity of the event.
Programs involving the use of physical education/athletic facilities require arrangements at least ten (10) working days in advance. A campus Advisor must be in attendance at programs using these facilities, and liability releases must be completed by all participants prior to participation. Gym nights and programs using Physical Education facilities are popular, and space is limited. It is important to make reservations early.
The Associated Students, Inc., is a nonprofit corporation whose membership consists of all students enrolled at CSUEB. Members are entitled to and encouraged to participate in A.S. activities and to vote in all student elections.
A CSUEB staff or faculty member who assists a recognized organization in achieving its goals and objectives by providing a working relationship between the university and the organization.
An off-campus Advisor or second campus Advisor. Although off-campus Advisors are not expected to supervise events on campus, off-campus Advisors review all communications and information provided to campus Advisors.
Each recognized student organization has a constitution on file with Student Life and Leadership Programs. It outlines the purpose of the organization, membership information, the selection and responsibilities of officers, procedures for ratification and amendments, guidelines for meetings, etc.
Legal responsibility for actions or damages.
Student Life and Leadership Programs is committed to the development of the whole student beyond the traditional classroom experience. Opportunities for personal growth and development are extended to students through their participation in clubs and organizations. Student Life and Leadership Programs provides support to these groups in planning activities and special events. The Orientation programs for entering students and the Leadership Programs are also coordinated through Student Life and Leadership Programs.
A student club or group encompassing a wide range of interests, including academic, cultural, Greek, political, recreational, religious, and special interest areas.
In order to exercise the privileges afforded to student organizations at Cal State East Bay, all student organizations must be granted official recognition by the University. This process is a means for the University to ensure that each organization is composed primarily of and exists for the primary benefit of Cal State students, has goals consistent with the University's educational mission, operates in a means that is consistent with University policies, and has the structure necessary to function as a successful organization.
The process of choosing/retiring an Advisor. Sponsor: The student organization that is coordinating and is responsible for an event.
"Blueprints for Building a Successful Organization" A Guidebook for Student Organizations 1998/99, available through Student Life and Leadership
Associated Students; University Union 314, (510) 885-4843
Concord Campus (925) 602-6700
The CSUEB Catalog and CSUEB current class schedule available through the Pioneer Bookstore
University Police Department; LI 1063, (510) 885-3791
Housing and Residence Life; Pioneer Heights, (510) 885-7444
Student Life and Leadership Programs; New University Union, Room 2011, (510) 885-3657
University Bookstore (510) 885-3507
University Union (510) 885-4843
Vice President, Student Affairs; WA 959, (510) 885-3646
In Case of Emergencies: 911