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Drop & Withdraw Policy

If you completely withdraw from the University before the beginning of a quarter, or if you never begin attendance, you must immediately notify the Financial Aid Office by telephoning (510)885-2784 or emailing: and return all funds disbursed directly to you and/or credited to your student account. Funds should be returned to the Cashier on the 1st floor of the Student Administration Building, or mailed to the University to the attention of Student Financial Services.

Dropping classes after financial aid is disbursed may require you to repay some or all of your aid. Dropping classes, or withdrawing completely, may also require you to pay all, or a prorated portion , of registration fees during the term for which you stopped attending. You may refer to the University’s fee refund policy for information about prorated charges.

Aid Repayment Calculation - Return of Title IV Aid

If you withdraw from the University before completing more than 60% of a quarter, you are subject to a mandatory Federal calculation to determine the amount of Federal (Title IV) grants/loans and state grant aid you earned while enrolled. If you did not earn all of the aid received, you must repay a portion of your disbursed aid based on length of time you attended. The following Federal funds are subject to this policy: Direct Subsidized & Unsubsidized Loans, Perkins Loan, Teach Grant, Pell Grant, and SEOG. The following state and other funds may also be prorated to match the prorated Tuition Fee: Cal Grant “A” and Cal Grant “B” fee payments, State University Grant,and Department of Defense Tuition Assistance.

Student who qualify for financial aid, but have not received a disbursement at the time of their withdrawal, may receive a post-withdrawal disbursement. Post-withdrawal disbursements may include all of the funds mentioned above.

If you withdraw after the 60% point-in-time, you have earned 100% of the aid received and are not subject to aid repayment. You are still subject to the Financial Aid Satisfactory Academic Progress Policy.

Here’s an example of a Return of Title IV Funds Calculation for a student who attended 48.1% of a quarter:

Return of Title IV Funds Calculation
Type of AidAmount PaidAmount EarnedAmount to be Returned
Pell Grant $1,850.00 $1,702.00 $148.00
Direct Subsidized Loan $1,113.00 $1,113.00 $0.00
Cal Grant A $1,824.00 $876.00 $948.00

A Word About "WU's"

A grade of "WU" means a student enrolled in a class and never attended or stopped attending the class without officially withdrawing. If you stop attending classes without officially withdrawing, the Office of Financial Aid will assume you attended at least 50% of the term. You will be required to repay some or all of your aid and you must also pay fees for the term. You will be notified if this is the case in MyCSUEB and by postal mail.

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