Absence & Time Reporting
Absence Reporting & Approvals
Each month, employees are required to report their absences or certify that they have not taken time off in a given month. Employees that do not have absences to report must report “No Leave Taken”. Absence entries must be reported no later than the last day of the pay period.
Managers and supervisors (others with approval delegation) must review and approve all absence entries for their direct reports by the date indicated on the Payroll Calendar. The approval deadline is identified with an alpha “X” on the Payroll Calendar.
Reporting Work Hours & Approvals
Staff and student hourly employees report their work hours by logging in to MYHR and accessing their timesheet. All hourly employees are required to report worked hours each day they work, but no later than 11:59 pm on the last day of the pay period. Employees are locked out of their timesheets on the first day of the new pay period. Work hours that are not reported before the pay period ends must be reported by the supervisor/timekeeper.
Employees' supervisors and designated approvers are required to review and approve work hours by the date indicated on the Payroll Calendar. Approvers are encouraged to review and approve worked hours on a weekly basis but no later than three (3) days after the last day of a pay period.
MyHR Process Guides
Documentation in this section is specific to you as an employee.
Absence Entry:
- Enter My Absences
- Report a Dock
- Report an Alternate Day Off (ADO)
- Delete Reported Absence
- View Previous and Future Dated Absence Entries
- Leave Reporting and Additional Time Reference Guide
Basic Self Service:
- MyHR Employee Self Service
- EB COVID Self Certification
- EB Booster Self Certification
- Complete Ethnicity Resurvey
Benefits
Time Entry:
General User Information:
Tools and Information:
Documentation in this section is specific to your role as a manager or supervisor of other employees.
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Absence Management:
- Enter Absence for Employee(s)
- Report a Dock
- Delete Reported Absence
- Approve Reported Absence
- View Previous and Future Dated Absence Entries
- Absence Access to Indirect Reports
- Leave Reporting and Additional Time Reference Guide
- Run the Finalized Absence Activity Detail Report
- Run the Absence Activity Detail Report
- Run the Absence Reporting and Approval Structure Report
Tools and Information:
Documentation in this section is specific to your role as a student and/or student employee.
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Time Entry:
- Enter Time
- View Reported Hours (pdf)
- View Reported Hours Status (pdf)
- View a Paycheck
- Student COVID Self Certification
- Student COVID Booster Self Certification
Student Onboarding Workflow:
Documentation in this section is specific to your role as a timekeeper, managing the time and absences of others.
All documents open in a new window.
Absence Entry and Approval:
- Enter Absences for Employees
- Report a Dock
- Delete Reported Absence Timekeeper
- View Previous and Future Dated Absence Entries
- Leave Reporting and Additional Time Reference Guide
- Run the Absence Activity Detail Report
- Run the Finalized Absence Activity Report
- Run the Absence Reporting and Approval Structure Report
Time and Labor Approval:
- Enter Student and Hourly Work Hours
- Approve Reported Work Hours
- Run the Hourly Approval Report
- Run the Student Approval Report
- Run the Timecard Report
- Manage/Resolve Exceptions
- Exception Reference Guide