Federal Work Study

Federal Work Study (FWS) is a form of financial aid largely provided by federal funding. A student must apply for financial aid each year to become eligible for the award, or to keep working in their current Work Study job. Eligible FWS students earn money by working a limited number of hours per week at a pre-approved FWS site location. Employment may be found on or off campus with employers that have arranged in advance to offer FWS positions to CSUEB students.

Step 1: How Do I Apply for Federal Work Study Funds?

To obtain a work study job, follow these steps:

  1. File your FAFSA to determine your eligibility to get an FWS award.
  2. CHECK your Financial Aid award online (MyCSUEB) to see if you have FWS funds (not all students are eligible).
  3. ACCEPT your FWS funds offer in MyCSUEB if you want to work.
  4. Wait a few days for youe eHAF (electronic hiring authorization form) to be mailed to you in your Horizon email (university authenticated email account).  Save this email.  Note:  If the term has not begun yet, your eHAF will be sent to you close to the start date of your classes.
  5. Register for at least half-time enrollment (6 units for undergraduate or 4 units for graduate level).

Step 2: How Do I Find a Work Study Job?

  1. Have your eHAF (from your Horizon email account) ready to be emailed or printed for your prospective supervisor before you interview for the job.
  2. Search and apply for FWS positions online at PioneerJobs student portal.

Interested in tutoring grade school children to read? Tutors are always in high demand.  Email Ted at finaid@csueastbay.edu from your Horizon email and provide your netID (to identify yourself) and your subject title should be: "FWS Tutor Job Interested." The experience and personal fulfillment is invaluable!

Step 3: How Do I Get Paid?

All students are required to check-in with CSUEB's Payroll Office located on the 2nd floor of the Students Services Administration building.

Bring with you your:

  • State issued ID and your social security card, OR
  • Original US Passport, or original US Birth Certificate or original Permanent Residency Card

Please consider setting up Direct Deposit with Payroll - not required but encouraged to avoid delays with your monthly pay.

Submitting work hours online:

  • On-campus positions: To submit your hours daily online, read and follow the business process guide for instructions for all on-campus positions.
  • Off-campus positions (community service-based jobs):  Students working off-campus are required to submit hours both online and a physical timesheet (signed by you and your supervisor).   Download the Community Service time sheet.

Note: Late timecards or hours reported late will be paid in following pay cycle.

Avoiding Financial Aid Pitfalls

This section addresses changes to your Financial Aid award (including FWS funds) and how to avoid needing to pay back money.

Every student has a budget uniquely to them:

  • Student living off-campus (approximately $23,000 / academic year)
  • Student living on-campus (approximately $23,000 / academic year)
  • Student living with parents (approximately $15,000 / academic year)

Your total aid may not exceed your budget.  If you accept outside sources of aid (e.g. scholarships, grants, and/or Parent PLUS loan), this may reduce your FWS eligibility.


Johnny lives on campus ($23,000).  Below are his amounts and sources of aid.

Amount       Source

$5,775       Pell Grant

$5,472       Cal Grant (CG) B

$1,656      Cal Grant B Access

$2,400      Federal Work Study (FWS)

$5,500      Subsidized Loan

$2,197      Unsubsidized Loan

$23,000    TOTAL AID

If Johnny were to receive an outside scholarship of $1,000, his Federal Work Study would be reduced to $1,400.  Johnny would be required by law to repay the $1,000 back to the university in orde for his outside scholarship to be accommodated.  His other option is to request to reduce his loans early in the year (i.e. fall or winter) to avoid having to repay any funds.


Jenny lives with her parents ($15,000 budget).  Below are her amounts and sources of aid.

Amount       Source

$1,200       Pell Grant

$5,472       Cal Grant (CG) A

$2,400       Federal Work Study (FWS)

$5,000       Subsidized Loan

$   428       Unsubsidized Loan

$15,000    TOTAL AID

Jenny wants to increase her Federal Work Study (FWS) funds because she wants to work as much as possible. If Jenny emailed finaid@csueastbay.edu (from her Horizon account and  provided her netID) to decline her undisbursed loans - she may increase her FWS funds equal to the undisbursed loan amount, or less.

Requirements to Securing and Maintaining a FWS Job

  1. Must maintain Satisfactory Academic Progress (SAP), to understand the requirements, please read the SAP policy.
  2. Must maintain half-time enrollment status (6 units or more) while employed in FWS program.
  3. Filed the current FAFSA to determine if you have any “need” (according to the Department of Education's definition of “need”).

More Information

  • Print This Page
  • Bookmark and Share