Each recognized student club/organization is assigned an on-campus account. Each account is uniquely named, starting with "AS" and ending with three numbers (AS ###). This account should be used for all business related to your student club/organization. All money collected by your club/organization should be deposited as soon as possible into your AS account. Money should not be kept outside of this account. This ensures full transparency and assures that club/organization funds are being used in a manner that's compliant with CSU policies.
You can access your club/organization's balance and account information by contacting your Student Life Advisor.
As an officer of your club/organization, you can access money in your club/organization's account to use on any events you're looking to host. If you need to purchase food, supplies, or decorations (under $500), you may either do a cash advance or a cash reimbursement. A cash advance is where you receive the money in advance to make a purchase. A cash reimbursement is when you make the purchase with your own personal money and later get reimbursed out of your student club/organization's account.
You may not use this process to pay for guest speakers, services (printing, photographer, DJ, etc.), or transactions that are over $500 regardless of the type of transaction.
To do a cash advance/reimbursement, follow the steps below.
1. Go to Student Life and Leadership Programs (New UU, 2011) to obtain approval from your Student Life Advisor
2. Bring the approved Funding and Reimbursement Request Form to the University Club Finance Coordinator at The Bay Card/Club & Organization Finance office, located on the second floor of the SA building, between 10:00 a.m. – 4:00 p.m. (follow the red arrows)
3. Proceed to the University Cashier
4. Return original receipts to University Club Finance Coordinator within two business days of event (for advances). You must also provide copies to your Student Life Advisor.
If your student club/organization is looking to pay for any services, travel (conference related expenses), or transactions over $500, contact your Student Life Advisor with at least three weeks of anticipation to figure out the best way to make the financial transaction.
The process of depositing money into your club/organization's AS account is rather simple. Follow the steps below.
Did you know that ASI can provide funds for events your club/organization hosts? For more details, see the funding policy below. If you have any questions about the policy or need help filling out the request form, contact your Student Life Advisor.
Associated Students Inc. (ASI) has long been working in favor of student clubs/organizations of CSU East Bay. In an effort to empower the establishment of new organizations on campus, ASI provides a startup funding for such organizations. This application form is for a one-time funding of newly recognized clubs on campus. This start-up money in the amount of $300 may be used for establishing, organizing, and promoting new clubs/rganizations.