Retention, Tenure and Promotion Recommendations

I have created this page to provide advice to candidates for retention, tenure, and promotion (RTP) in the Department of Health Sciences. I am providing this advice as Department Chair and in my advisory role in the RTP Process (RTP Guidelines §2.3; RTP Guidelines §3.3.2(a))

Candidates should consult with the Retention, Tenure, and Promotion Policies and Procedures for Cal State East Bay and with the Health Sciences Program Professional Achievement Guidelines for Tenure. Candidates should also be familiar with the collective bargaining agreement requirements. These guidelines are controlling.

These recommendations are Health Sciences-specific. You should also consult with Faculty Development, your Department mentor and external mentors in the preparation of your dossier.

I am available to consult with you and review dossiers before the review process begins.

Updated 2019-08-25


Faculty should organize their dossier index for professional achievement using the following headers: Group A, Group B, Group C, Group D, and Group E.

Faculty should also organize the material in Professional Achievement using the Group A, B, C, D, E headings.

Faculty should create a separate section for their Research Agenda and place it there.

Do not include your previous retention letters. These are included in the WPAF and will be reviewed along with your dossier.

Do not forget to submit a hard copy of your index to Academic Affairs when you submit your dossier.


These documents are included in your PAF and should not be included in your dossier. You should though comment on and discuss your evaluations both quantitative and qualitative. Be sure to include summaries of your overall evaluation and how you have responded to the evaluations.

The HSC guidelines for professional achievement are clear, "Faculty should prepare each year's dossier as a tenure dossier encompassing the totality of progress from their hire date as tenure-track faculty rather than a year-by-year snapshot. Faculty should highlight any new material (since the previous review/retention) before discussing the the dossier in totality."

I recommend that faculty begin each section narrative with a clear discussion of new material since the last review before discussing the dossier in totality and clearly demarcate these two discussions.

Faculty should also remove old material that is no longer relevant. For example, if you submit a draft manuscript in your dossier in year 2 and it is published in year 3, you should remove the draft manuscript from your dossier and replace it with the published version. Your dossier should be curated each year.

Health Sciences faculty must submit a research agenda in the dossier. The research agenda is different from the professional achievement narrative in many ways.  The research agenda provides an overview of your research goals, plans, and activities. It should contextualize your work in the field and outline its impact on health and relation to the mission of the Department. The Research Agenda and other evidence are considered as a whole. The Research Agenda should contextualize the other evidence provided. 

The research agenda should outline the themes of your work and should contextualize your dossier. As indicated in the Health Sciences professional guidelines, faculty are expected to have a coherent and and focused research agenda that is followed. Divergence of the dossier from the agenda should be explained.



The Health Sciences Professional Achievement Criteria (Criteria) outline requirements for tenure in Health Sciences under the Professional Category. Each of the criteria should be understood as a whole.  Criteria 4.3.8 of the CSUEB RTP document is the most important requirement in Health Sciences. 

Do not overlook the requirements for professional service (Group D).