New Awards Toolkit
Overview
Congratulations on your new award! As new awardees, we wanted to provide you this toolkit so you have the resources at your fingertips for how to spend your grant
Resources
Award Fund # & Tracking of Expenses:
- Setup & Chartfield String; Budget Entry Spreadsheet
- ORSP Website
Budget Items: Processes and Procedures:
- Post-Award Resources
- A manual for PI and grant assistants
- Forms Library
- Policies Library
- Faculty Assigned Time
For faculty who will have any units re-assigned (eg. from teaching to research), please complete the Faculty Assigned Time Google Form; confirm your time with your department and college; ORSP will follow up with a faculty assigned time form routed through AdobeSign that you, your chair and dean will need to sign. The College and Academic Affairs will confirm this time during the respective semester. - Faculty Additional Compensation AY/Summer
For full-time faculty who will request additional employment, please complete the Additional Employment Request Form; ORSP will follow up with a 2403 Additional Employment request that is routed to the PI, the Payee, the Payee's Dean/Supervisor, and Academic Affairs. The information will be forwarded to Payroll and the payment will be processed. - Hiring Personnel, Students, Etc. (Contact stefanie.broughton@csueastbay.edu for staff hires;
contact orsp@csueastbay.edu for student hires) - Submit FTE form
- Responsible Conduct of Research
- Submit eSARF (Electronic System Access Request Form) to access to applications, shared drives, or other systems:
- Purchasing Goods/Services
- P-Cards (approved purchase not to exceed $5,000)
- Hospitality Policy
- Hospitality Forms:
- Travel Authorization/Pre-Approval
- Travel Arrangements/Expense Claims for Reimbursements
- Research Incentives
- Short-term limited scope service (< $5K)
- Independent Contract Agreements; submit Purchase Request Form
- Vendor Data Record
- Subrecipient Policy/Procedures:(Submit Purchase Request along with documentation – subcontractor budget, scope of work, subcontractor docs)
- Duplicating Services
- Fingerprinting/Live scan (background checks)
Compliance Issues:
- IRB: Human Subjects
- IACUC: Vertebrate Animals
- Hazardous Materials/Biohazards
- Conflict of Interest Disclosures and Training
- Cost Share/Match Requirements and Policy
- Compensated Effort Policy
- Time and Effort & Cost Share Certification (Due: July and Jan)
- Subrecipient Policy
- Export Control Policy
- Additional Sponsor Requirements
Amendments and Grant Close-out Processes: