COVID-19 Vaccination Certification

covid-vaccineThe California State University system has announced that it will require faculty, staff and students who are accessing campus facilities at any university location to be vaccinated against COVID-19. Cal State East Bay will align with this requirement, and anyone who plans to be at the Hayward, Concord or Oakland Center campuses must be vaccinated or have a valid exemption. The effective date of this requirement at Cal State East Bay is September 15, 2021.

The CSU’s COVID-19 vaccination policy will allow students and employees to seek medical and religious exemptions.

See the FAQ section below for detailed answers to your vaccine-specific questions. 

Previously, the CSU had stated that the requirement was pending full approval of the vaccine by the U.S. Food and Drug Administration. Because of evolving circumstances, the university is implementing this requirement now without waiting for any further action by the FDA. 

Faculty, staff and students should attest to their COVID-19 vaccination status. Fully vaccinated means the person received, at least 14 days prior, either the second dose in a two-dose COVID-19 vaccine series or a single-dose COVID-19 vaccine. Students who have not completed the second dose of a two dose vaccination series should not complete the certification page in MyCSUEB until they have been fully vaccinated. These students will be subject to weekly testing until their vaccination series and the 14 day waiting period is completed.

Find out where you can get a COVID-19 vaccine.  

Students 

  1. Access MyCSUEB
  2. Click on the Classic View Icon.
  3. Under the “Student” tab, select COVID-10 Self Certification.
  4. Select the vaccination status and provide a digital copy of your vaccination record, as applicable.

Employees

  1. Access MyHR
  2. Click the "COVID-19 Self-Certification" link
  3. Fill out the form
  4. Provide proof of your vaccination (copy of your vaccination card, QR code from the state of California, letter from a health care provider)

If you decide to use another process to submit the form, please email it to hrpolicy@csueastbay.edu

To avoid weekly COVID-19 testing, faculy and staff should complete their vaccination certification on MyHR by close of business on Friday, Aug. 13. Students should certify their vaccination on MyCSUEB by Wednesday, Aug. 18 (first day of fall semester classes). Those who have not certified their vaccination by these deadlines, are still completing their vaccination series or have a valid exemption will be required to undergo weekly COVID-19 testing. 

Frequently Asked Questions

The California State University system announced on July 27. 2021 that it will require faculty, staff and students who are accessing campus facilities at any university location to be vaccinated against COVID-19. Cal State East Bay will require anyone who will be physically accessing the Hayward, Concord or Oakland Center campuses at any time, for any reason, to be vaccinated or have a valid exemption. We encourage students to upload proof of their vaccination status as soon as possible in MyCSUEB.

To allow students time to become fully vaccinated or request an exemption, the effective date of this requirement at Cal State East Bay will be September 15, 2021.

An Approved Vaccine is a COVID-19 vaccine that has received full approval from the FDA or for which the FDA has issued an Emergency Use Authorization. An Approved Vaccine also includes a COVID-19 vaccine that has been determined by the World Health Organization to meet the necessary criteria for safety and efficacy.

If the vaccine you received in your home country has been determined by the World Health Organization to meet the necessary criteria for safety and efficacy, it will qualify as an Approved Vaccine. See the above description for Approved Vaccines.

Yes. As of Aug. 3, 2021, Alameda and Contra Costa Counties require that facial coverings are worn indoors, regardless of vaccination status.

Medical and religious exemptions are permitted under these guidelines:

Medical Exemption: A student may be excused from the vaccine requirement if, due to a medical condition, an Approved Vaccine presents a significant risk of a serious adverse reaction. Any medical exemption must be verified by a certified or licensed healthcare professional and provided upon campus request.

Religious Exemption: A student may be excused from the vaccine requirement if, the student has sincerely held religious belief, observance, or practice that conflicts with the vaccination requirement.

Students who are exempted from the vaccination requirement for medical or religious reasons will be required to participate in additional public health and safety measures, including routine (weekly) COVID-19 surveillance testing.

If you received a COVID-19 vaccination in California, your vaccination record can be retrieved from https://myvaccinerecord.cdph.ca.gov/
Students who are not vaccinated or are partially vaccinated (one of two shots complete) will be required to be tested for SARS-CoV-2 on a weekly basis. On-campus testing begins the week of Aug. 16, 2021. 

If you are not enrolled in any in-person classes or hybrid courses (including any off-campus internships or practicums) and do not plan to visit any Cal State East Bay facility or property for any reason at any time, you should certify this status in MyCSUEB.

Although the campus deadline for students to submit their vaccination status (vaccinated or valid exemption) is September 15, students are encouraged to provide a valid certification of their vaccination status prior to physically accessing the campus.  Students who do not submit their vaccination status by the campus deadline of September 15 will be subject to additional public health and safety measures, including the weekly COVID-19 testing requirement. 

Students who do not comply with the requirements for vaccination or weekly testing will be subject to disciplinary action up to and including suspension from the university. Suspended students will be dropped from their classes.

Yes, individuals who have already tested positive for COVID-19 will still need to get vaccinated. The university policy does not allow for exemptions for those who have had COVID-19, and public health officials recommend vaccination for people who have previously tested positive for COVID-19.

If you are unable to get your second vaccine dose by the campus deadline of September 15, 2021, you will be required to test for COVID-19 on a weekly basis, until you are able to complete the vaccination process and submit a valid certification of your vaccine status.

You will be required to test for COVID-19 a weekly basis until you submit your proof of vaccination, as required to provide a valid certification of your vaccine status.

Students who do not comply with the requirement for vaccination or who refuse or fail to comply with required additional public health and safety measures, such as weekly COVID-19 testing may be denied access to Cal State East Bay’s campuses and programs.  In addition, such students may be subject to disciplinary action, up to and including suspension from the university. Suspended students will be dropped from their classes.

Contractors who access campus are asked to ensure their employees comply with this policy prior to accessing campus. Visitors are required to comply with other safety measures such as wearing face coverings.

Select classes will be offered online, and students who are not vaccinated will be able to register for those online classes.

Return to the COVID-19 page in MyCSUEB where you uploaded your document and select the “View” button to verify what was uploaded.