Curricular Procedures Manual

Course Discontinuance Request

If your department decides a course will no longer be offered, you may choose to discontinue; this makes the course (and course number) inactive and unavailable to be used in the future. If your department chair is in agreement, you can bank your course by logging into Curriculog, and selecting the start a new proposal link to initiate the approval process.

Discontinued Courses can only take effect in Fall Semester. Discontinued Courses that are major program requirements, or part of a program proposal (i.e. new/modified concentration) or courses that have unresolved disputes by other departments, may require review beyond Academic Programs and Services, namely the Committee on Academic Planning and Resources (CAPR) (only if resources are involved), Committee on Instruction and Curriculum (CIC), the Executive Committee of the Academic Senate, the Academic Senate, and the President of the University.  See the Master Curriculum Calendar for catalog curriculum deadlines. College deadlines are earlier than those set by Academic Programs and Services. Always check with your College Curriculum Coordinator for college-specific curriculum submission deadlines.

Courses may also be discontinued under the University Policy on Infrequently Offered Courses. This policy states that a course not taught for three consecutive academic years will be discontinued unless the department appeals to CIC and the Academic Senate for a one-year extension because of extenuating circumstances. If the course is not taught in the fourth year it may either be removed from the next University Catalog and deleted from the Course Inventory, or placed in the Course Bank, then removed from the next University Catalog and de-activated in the Course Inventory. See the section on Banking and Unbanking a Course for more information course banking.


Process for Approval of Course Discontinuance Request

Faculty Member and/or Department Chair originates proposal in Curriculog. Proposal then moves through the approval process as follows:

  1. Department Chair (if not the originator)
  2. Dean and/or Associate Dean
  3. College Curriculum Committee (proposal may require additional Dean/Associate Dean review if significant changes are made at this step)
  4. Academic Programs and Services (Technical and Articulation Officer Review, and Director, Associate Dean or Dean approval depending on proposal)
  5. Consultation  (University Curriculum Coordinator sends list of approved discontinued courses to colleges. Colleges/Departments have five working days to review proposals and submit a Consultation Request proposal via Curriculog. If no consultation is requested, and course is not required for an existing program or part of a program proposal, approval process proceeds as follows:
      1. General Education Subcommittee of CIC, as information only, if course is existing General Education, Graduation Requirement, and/or Writing Skills credit course
      2. Writing Skills Subcommittee of CIC, as information only, if course is for existing Writing Skills credit
      3. Committee on Instruction and Curriculum (CIC), as information only, if course meets stipulations in 5a or 5b, or is deemed by the Office of Academic Programs and Services as needing further review
  1. University Curriculum Coordinator facilitates the completion of the proposal and addition into the catalog
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