Fulbright Procedure and Checklist

The Cal State East Bay application deadline is October 1: includes references and all official transcripts)

Getting Started

If possible, attend a Guidance Session at the Institute of International Education (IIE), San Francisco (530 Bush St., Suite 1000; Tel: 415-362-6520). Call in advance to reserve a space and to confirm date and time. Keep in mind that the application process takes at least two months.

Each session lasts 2-3 hours. The sessions are held monthly from June to end of September. See www.fulbrightonline.org (opens in new window) for exact dates.

Speak with your referees and/or professors about your proposal. Get advice and ask if they can look over the application when completed. The applications are evaluated by faculty around the U.S. (not necessarily in your subject area) so it is to your advantage to have faculty at Cal State East Bay look over your application to get their input.

Note: When you submit your application to the Fulbright Program Advisor (FPA), the essays should be in their final form. If you wish to have the FPA look it over, do so before the October 1 deadline.

Go to www.fulbrightonline.org (opens in new window). A Directory of past Fulbright Fellow project titles is available for viewing under Fulbright News and Publicity.

top of page


Hand in complete and final application by October 1 to:

Kelly Moran, Fulbright Program Advisor
Center for International Education (SSH 1325), CSU East Bay
25800 Carlos Bee Boulevard
Hayward, CA 94542
Tel: 510-885-2903
Email: kelly.moran@csueastbay.edu

Note: When requesting CSUEB transcripts, please put your home address and submit the sealed envelope to CIE. Do not put CIE's address on the transcript request.

NO SUMISSION VIA FAX OR E-MAIL (incl. invitation letters, references, follow-up materials) Snail mail only!

Fulbright Procedure Calendar
Early-Mid-October: Mandatory 1 hour Interview at CSUH (about 4-5 people in the committee, mostly faculty)
December: National Screening Committee chooses recommended applicants (2-3 faculty in committee)
End January: Applicants notified if recommended (then app forwarded abroad for another screening), twice as many applicants as available grants get recommended
March-June: Notified of award
After June: Applicants may be notified of award if additional funding becomes available of if another applicant withdraws.

Grants can begin as early as September, but no later than March (if students not enrolled by university).


The US Fulbright Student Program is administered by the Institute of International Education (opens in new window). Contact the World Area Managers for specific country/regional questions.

  • Main Number: (212) 984-5525
  • Valeria Hymas (Europe, Eurasia)
    (212) 984-5525, vhymas@iie.org
  • Jermaine Jones (Africa, Middle East, South Asia)
    (212) 984-5525, jjones@iie.org
  • Jody Dudderar (Canada, Central and South America)
    (212) 984-5525, jdudderar@iie.org
  • Jonathan Akeley (Asia/Pacific)
    (212) 984-5525, jakeley@iie.org

top of page

Completing the Application

Before you begin the application process, be sure to read "Tips for Completing the Application" in the Fulbright Brochure and to read in detail the country program description.

Online Application ONLY:

Access to the online application is available at www.iie.org/fulbright/us (opens in new window). However, you are still required to print your application and submit by October 1, the paper copy—with signature—along with foreign language forms, references, and transcripts, in sealed, signed envelopes to your Fulbright Program Advisor. Please submit all hard copy documents together in a single package. It is recommended that you click "submit" after you have your on-campus interview (but before the national deadline, usually a week after the interview). Sometimes, interview members make last minute suggestions on how you can improve your application- but you should NOT wait until the interview to have your essay critiqued by professors and fellow colleagues.

Form 1

#18: Make sure to answer both questions regarding Felony Convictions. Otherwise, Fulbright will have to call to follow-up.

Form 1A

(Form 1A is pulled and given to the Foreign Scholarship Board if applicant is awarded.) Important: brief paragraph of future plans and abstract of research.

Form 2


Form 3

#25: Foreign experience means study, living abroad - not vacations.
#26 & #27: Include information if you are bringing dependents and/or are applying for other grants.

Form 4

ONLY for applicants in creative and performing arts:

  • list slides and give brief description
  • at least three works for Creative Arts

Form 5

MOST IMPORTANT FORM - all information in IIE's database will be generated from this form.

  • Check off correct degree level because certain countries screen by degree level.
  • ONLY use numerical codes for field of study and institutions on this form and not other forms (use text on other forms).
  • Check off correct grant you are applying for.

ESSAYS (Form 6 & 7)

At least one of your essays should address engagement in the community. The primary aim of the Fulbright Program is to further mutual understanding between the people of the US and other countries. You should include any volunteer or extracurricular activities of interest to them and relate to the activity to the Fulbright grant experience.

Form 6 (Statement of Proposed Study)

Read page 112 of the Fulbright Student Program handbook

  • Focus, Focus, Focus!!!
  • Approach this section like you are writing a newspaper article (who, what, when, where, why, how)—proposals should be specific!
  • Get information out in the beginning, not at the end.
  • Is your proposal unique and original? Are you proposing to carry out research on a topic which already has extensive publications?
  • Is it feasible for you to complete your proposed project in one year? Do you have the contacts and resources to carry out your project (i.e., if you will be conducting interviews, do you have ways to obtain interviews from the people you want? Do you have access to materials you need?)? Do you have the qualifications to carry out your research (i.e., if you propose to translate something or to conduct interviews, do you have the language skills to do so - in this case, even if the country does not require a language recommendation, you should have one completed)?
  • The methodology of research is important for graduate students and for research projects that include surveys and/or interviews.
  • To think about: Why is it necessary for you to carry out your proposal in country X rather than here in the U.S.? If you wish to pursue a degree in a foreign country, why can't you pursue the same degree in the United States? If you are proposing a research project, why can't you do the same project in the United States?
  • Avoid general and incorrect statements. If you are claiming that you should conduct research on X topic because not much is known about it, make sure your statement is true. Do you know of the publications related to the topic you are proposing?
  • Use laymen's terms—the National Screening Committees are country committees (made up of 3 faculty members). Therefore, they may not be experts in your field. Avoid jargon.
  • Make sure your application is "legible to the human eye" and photocopies well.
  • You may indicate at bottom if have been accepted to an institution or have preferences to be linked to a particular institution. Attach documents of acceptances or invitations (from organizations or institutions) after the proposal.

Form 7 (Curriculum Vitae)

  • One page limit
  • Personal essay/autobiographic information in narrative form—place where committee gets to know the student
  • More than a resume! Important place to let committee know and remember student
  • Perhaps talk about highlights and "low lights" that brought you to apply for the Fulbright

Form 8 (Foreign Language Report)

  • Complete if going to non-English speaking country (even if Report is not required but student knows the native language) or if studying another language in an English speaking country
  • If more than one language is needed for research, submit a Report for each language
  • To be completed by college professor or professional teacher
  • If language is not common (i.e., not taught in universities), then seek assistance from a native speaker graduate student, contact consulates, priests, etc.

Form 9 (References)

  • THREE forms (not 2 or 4), ideally by college professors or professionals in your field of research
  • References must be able to speak about the proposal. Make sure to speak to your referees about your goals, and your proposal. Rather than having a general letter stating that you received an "A" in XYZ class, your recommendation will be more beneficial to you if your referee can comment on your proposal, your qualifications, and how you will represent the United States in an overseas country.

Form 11

  • One official transcript needed from all university work
    Note on transcripts: The CSUH Registrar will not send official transcripts directly to another on-campus office (even if you indicate an on-campus office on the transcript request form). Such transcripts will go to your local address (address in MYINFO). The fastest method to get your transcript is to pick it up.
  • If transfer credits AND grades are included in transcript of latest school, then the transcript of the former university is not required

top of page

The Campus Interview

After submitting your application, we will be scheduling an on-campus interview during the second and third weeks of October. The interview is mandatory.

  • How long: The interview will last approximately a half hour to an hour.
  • Who: The committee will be comprised of the Fulbright Program Advisor and two to four faculty members. We will try to include faculty who are familiar with your field and/or the country to which you are applying, but this is not always possible. We will also try to include interviewers who are familiar with the language of the country to which you are applying.
  • Please refer to Form 10 of your application to get an idea of the format of the interview. The questions we ask will address the information we need to include on the form.
  • If your research includes surveys and/or interviews, please be aware that there will be questions regarding the methodology of your research. For example, how will you choose your pool of interviewees? Why did you choose that pool? How will you formulate your questions? How do you know your interviewees will be receptive to answering your questions?
  • You should have good knowledge about the country to which you are applying, the institution with which you want to be affiliated (if applicable), and the topic you would like to research.

top of page

Myths About the Fulbright U.S. Student Program

Myth 1: Fulbright grants are only for graduate students.

Not true. An applicant does not need to be a graduate student proposing Master's or doctoral dissertation research to be eligible for a Fulbright grant. In fact, there is a preference in the Fulbright U.S. Student Program for younger, recently graduated students who are free to propose projects ranging from enrolling for courses to independent research. Limitations or requirements for specific countries are in the brochure, "Fulbright and related grants for graduate study or research abroad."

Myth 2: Fulbright grants are only for academic research

Not true. Fulbright grants are also available for course work at foreign universities and for practical training in the creative and performing arts, as well as projects in creative writing and journalism. In certain instances, the awards also support internships or teaching English, as well.

Myth 3: Only enrolled students need apply.

Not true. Applicants for Fulbright grants do not need to be enrolled currently to be eligible. Each year approximately 20% of the applications received are from "At-Large" applicants, individuals not enrolled in a U.S. college or university at the time of application.

Myth 4: Only applicants with a 4.0 GPA will be considered.

Not true. There is no minimum GPA requirement for the Fulbright U.S. Student Program Academic achievement is only one of the factors that contribute to the selection of Fulbright Fellows.

Myth 5: Only students from large, prestigious universities are awarded Fulbright grants.

Not true. Fulbright Fellows come from large and small universities, liberal arts institutions, state colleges and universities, schools of music and art, and professional schools. Indeed, the Fulbright Program seeks to achieve the broadest representation of U.S. academic institutions on all levels and from all geographical areas of the country.

Myth 6: You have to speak a foreign language fluently in order to apply.

Not true. Only some Fulbright grants require fluency in a foreign language. In many countries, English is sufficient. In some countries, applicants can propose to make language study part of their grant experience and for others, the Fulbright Commission will provide language training before the grant begins.

Myth 7: Fulbright grants require an invitation from a host institution overseas.

Not true. While this may be true for some countries, grantees often are assisted with placements by the Fulbright Commissions in the host countries.

Myth 8: You can only apply once for a Fulbright, even if you are not selected.

Not true. If you apply and are not selected, you are free to reapply in a subsequent competition. Each competition is separate and distinct and some applicants have applied several times before they have been successful.

Myth 9: Applying for a Fulbright grant is a time-consuming, grueling exercise.

Not true. You will have to devote some quality time and energy to preparing a successful application, but most grant programs require similar effort. All the information you will need to complete the application is contained in the brochure Fulbright and related grants for graduate study or research abroad, in the application form and at www.iie.org/fulbright/us (opens in new window).

Myth 10: There's nowhere to go for help with the application.

Not true. Program Managers in the U.S. Student Programs Division at IIE welcome your questions and will help you through the application process. While they cannot critique your project, they are available to give insight into what will make your application more competitive. In addition, each month from June to October, open information sessions are held in each of our offices in New York, Washington DC, Chicago, Denver, Houston and San Francisco. All potential applicants are invited to attend for an orientation to the application, our process, and to have specific questions answered.

top of page

  • Print This Page
  • Bookmark and Share