Winter Break Information

Please review the information below prior to leaving campus for the winter break. If you are planning to remain on campus for the break, you will not need to fully shut down your apartment/suite but you should still ensure your space meets health and safety guidelines especially regarding cleaning. You will also need to complete the Winter Break Check-Out Form to let us know you will be remaining on campus.

Winter Break Steps

Step 1: Complete the Winter Break Check-Out Form on the Housing Portal.

Step 2: Complete the Winter Break Closing Checklist.

(Not all items apply if you are remaining on campus during the break.)

Step 3: Place a door hanger on the exterior door when the last person leaves.

(This does not apply if you or your roommate are remaining on campus during the break.) 

Winter Break Check-Out Form

All residents need to complete a Winter Break Check-Out Form. These forms are due by December 7. Resident Assistants will be checking in with all residents to help with the completion of these forms. If unsure of the process to get to the form on Starrez, click here.

Winter Break Closing Checklist

Each apartment/suite will receive a door hanger with a checklist of tasks that need to be completed in your space before leaving for the break. Please complete all items before you leave to ensure the health and safety of the building over the break. When the last person in the apartment/suite is ready to leave, the Winter Break Closing door hanger should be placed on your exterior door with the side that says “Have a Great Break” facing outward. Please note, Housing staff will be entering all apartments/suites after residents have left to ensure they have been properly shut down. Failure to complete any of the items could result in your apartment/suite being documented and/or charged for cleaning by our staff.

Winter Break Door Hanger

  1. Wipe down and clean counters, sink, tub, shower, and toilets.
  2. Wash all dirty dishes and put them away.
  3. Return all Green To-Go containers to PK.
  4. Remove perishable items from the fridge.
  5. All trash, recycling, and compost bins have been emptied ($25 fee per bag of trash left).
  6. Floors and carpets have been cleaned. Item 6: Ensure furniture (bed, desk, dresser, etc.) is not blocking windows or pathways.
  7. Ensure furniture is not outside on balconies.
  8. Close and lock sliding doors and windows. 
  9. Turn off all lights. 
  10. Turn off all heating devices, including central heating.
  11. Unplug appliances and charging areas.
  12. Water heater and furnace closets should be empty/not used for storage (Area 1 Only).
  13. Submit maintenance requests as needed for broken furniture/appliances.
  14. Hang a door hanger on the exterior door to indicate the apartment has left for break.

COVID Safety Guidelines

For those of you who may be leaving campus for the break and traveling in between locations, we ask that you take precautions to maintain safety for yourself, your friends, your family, and your home here with us. 

COVID Testing

It is recommended to get COVID testing if you are feeling ill, concerned about exposure, attended a large gathering, and/or traveled. Please note that on-campus COVID testing is reduced during the break. For more information, click here. If you are concerned about exposure, you should seek testing 3-5 days from exposure risk.

Staying for the Break?

We look forward to continuing to support the residents living on campus throughout the winter break. During the dates below, please note that the RA On-Duty numbers will be collapsed to only one or two duty phones. Please review the schedules posted below to ensure you are able to reach support during non-standard office hours. Additionally, Pioneer Dining’s Fall meal plans will conclude with lunch on Friday, December 9. Spring 2023 meal plans will commence with brunch on Sunday, January 8. For more information about Pioneer Dining, click here.