UPDATE: CSU Contracts and Procurement Policy
CSU, East Bay Procurement & Support Services Department is responsible for acquisition of all supplies, equipment, and services for the University. This department is the only office on campus that has the authority to commit purchases and contracts on behalf of the University. No legal commitment of State funds exists without the authority of Procurement & Support Services.
CSU, East Bay WILL NOT be responsible for purchases or other commitments made by individuals who do not have a University-authorized purchase order or contract number. Please do not release merchandise without a purchase order number or perform services without a contract number or fully executed contract.
If assistance is provided to a department in developing bid specifications, designs, layouts, etc., please be aware that it will not guarantee a sale or contract. Award of an order or contract will be made to the lowest responsible bidder meeting specifications. All specifications will be carefully reviewed by Procurement & Support Services to eliminate undue restrictions that would limit competition.
It is the objective of CSU, East Bay to obtain high quality products and services at the best possible price. The highest ethical principles are followed by employees involved in the procurement process. Under no circumstance may vendor/contractor gifts or gratuities be offered in an effort to influence an award.
Competitive Bid Thresholds
Personal Property (Goods) and Services Contract |
Bid Thresholds |
Under $50,000 |
Equal or Greater than $50,000 |
Greater than $100,000 |
INCENTIVE Under $250,000 Certified Small Business or DVBE |
Solicitation Methodology |
Purchases may be awarded when the price has been determined to have met fair and reasonable standards. |
Informal process with written project scope and written responses from at least three (3) vendors or must document due diligence |
Formal process:
- Request for Information
- Request for Quotes
- Request for Proposals
- Invitation for Bids
|
Written response from at least two (2) certified small businesses, including microbusinesses, or from two (2) or more disabled veteran business enterprises (DVBE) |
Exceptions to Competition Requirements This is not an exhaustive list. Please refer to Section 5 of the CSU Contracts and Procurement Policy. |
Sole Source |
N/A |
Yes |
Yes |
N/A |
Emergency |
N/A |
Yes |
Yes |
N/A |
Piggyback Contracts (i.e., CSU Master Enabling Agreement (MEA) or Other Competitively Bid Contracts) |
Optional |
Yes |
Yes |
N/A |
Information Technology Resources (ITR) Goods and Services Contract
Information Technology Resources (ITR) Goods and Services Contract |
Bid Thresholds |
Under $50,000 |
Equal or Greater than $50,000 |
Greater than $500,000 |
INCENTIVE Under $250,000 Certified Small Business or DVBE |
Solicitation Methodology |
Purchases may be awarded when the price has been determined to have met fair and reasonable standards. |
Informal process with written project scope & written responses from at least three (3) vendors or must document due diligence |
Formal process:
- Request for Information
- Request for Quotes
- Request for Proposals
- Invitation for Bids
|
Written response from at least two (2) certified small businesses, including microbusinesses, or from two (2) or more disabled veteran business enterprises (DVBE) |
Exceptions to Competition Requirements This is not an exhaustive list. Please refer to Section 5 of the CSU Contracts and Procurement Policy. |
Sole Source |
N/A |
Yes |
Yes |
N/A |
Emergency |
N/A |
Yes |
Yes |
N/A |
Piggyback Contracts (i.e., CSU Master Enabling Agreement (MEA) or Other Competitively Bid Contracts) |
Optional |
Yes |
Yes |
N/A |
Public Works Thresholds: Please contact Chris Lam-Vazquez for Public Works (Construction Projects) including Public Works Maintenance and Professional Services Agreement in connection with a Public Works Project.