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Procurement Services

Departmental Resources

UPDATE: CSU Contracts and Procurement Policy

CSU, East Bay Procurement & Support Services Department is responsible for acquisition of all supplies, equipment, and services for the University. This department is the only office on campus that has the authority to commit purchases and contracts on behalf of the University. No legal commitment of State funds exists without the authority of Procurement & Support Services.

CSU, East Bay WILL NOT be responsible for purchases or other commitments made by individuals who do not have a University-authorized purchase order or contract number. Please do not release merchandise without a purchase order number or perform services without a contract number or fully executed contract.

If assistance is provided to a department in developing bid specifications, designs, layouts, etc., please be aware that it will not guarantee a sale or contract. Award of an order or contract will be made to the lowest responsible bidder meeting specifications. All specifications will be carefully reviewed by Procurement & Support Services to eliminate undue restrictions that would limit competition.

It is the objective of CSU, East Bay to obtain high quality products and services at the best possible price. The highest ethical principles are followed by employees involved in the procurement process. Under no circumstance may vendor/contractor gifts or gratuities be offered in an effort to influence an award.

 

Competitive Bid Thresholds

Personal Property (Goods) and Services Contract
Bid Thresholds Under $50,000 Equal or Greater
than $50,000
Greater than
$100,000
INCENTIVE
Under $250,000
Certified Small
Business or DVBE
Solicitation
Methodology
Purchases may be
awarded when the
price has been
determined to
have met fair and
reasonable
standards.
Informal process
with written project
scope and written
responses from at
least three (3)
vendors or must
document due
diligence
Formal process:
  • Request for Information
  • Request for Quotes
  • Request for Proposals
  • Invitation for Bids
Written response from
at least two (2) certified
small businesses,
including
microbusinesses, or
from two (2) or more
disabled veteran
business enterprises
(DVBE)
Exceptions to Competition Requirements
This is not an exhaustive list. Please refer to Section 5 of the CSU Contracts and Procurement Policy.
Sole Source N/A Yes Yes N/A
Emergency N/A Yes Yes N/A
Piggyback Contracts
(i.e., CSU Master
Enabling Agreement
(MEA) or Other
Competitively Bid
Contracts)
Optional Yes Yes N/A

 

Information Technology Resources (ITR) Goods and Services Contract 

Information Technology Resources (ITR) Goods and Services Contract
Bid Thresholds Under $50,000 Equal or Greater
than
$50,000
Greater than
$500,000
INCENTIVE
Under $250,000
Certified Small
Business or DVBE
Solicitation
Methodology
Purchases may be
awarded when the
price has been
determined to
have met fair and
reasonable
standards.
Informal process
with written project
scope & written
responses from at
least three (3)
vendors or must
document due
diligence
Formal process:
  • Request for Information
  • Request for Quotes
  • Request for Proposals
  • Invitation for Bids
Written response from
at least two (2) certified
small businesses,
including
microbusinesses, or
from two (2) or more
disabled veteran
business enterprises
(DVBE)
Exceptions to Competition Requirements
This is not an exhaustive list. Please refer to Section 5 of the CSU Contracts and Procurement Policy.
Sole Source N/A Yes Yes N/A
Emergency N/A Yes Yes N/A
Piggyback Contracts
(i.e., CSU Master
Enabling Agreement
(MEA) or Other
Competitively Bid
Contracts)
Optional Yes Yes N/A

 

 Public Works Thresholds: Please contact Chris Lam-Vazquez for Public Works (Construction Projects) including Public Works Maintenance and Professional Services Agreement in connection with a Public Works Project.

In accordance with legislative policy, all state agencies are encouraged to promote increased participation in the state's business transactions by Small Businesses and Disabled Veteran-Owned Business Enterprises (DVBE). CSU, East Bay is committed to meeting the goals of this program. To qualify for solicitation by CSU, East Bay as a small or veteran-owned business, certification by the Office of Small Business & DVBE Certification (OSDC) is required.

Procurement & Support Services

Support Services
Name Position Phone Email
Sai Vang Director, Procurement Services 510-885-2775

 sai.vang@csueastbay.edu

Public Works
Name Position Phone Email
Chris Lam-Vazquez Purchasing Team Lead & Contracts Administrator 510-885-7606 chris.lam-vazquez@csueastbay.edu
Purchasing
Name Position Phone Email
Bhavesh Patel  Buyer 510-885-3842 bhavesh.patel@csueastbay.edu
Thomas Ballinger Buyer 510-885-7483 thomas.ballinger@csueastbay.edu 
Diego Campos Buyer 510-885-3959 diego.campos@csueastbay.edu 

About Us

Vision

Our vision is to be a strategic partner contributing to the financial health of the CSU and higher education.

Our vision guides our strategy. Our mission directs our priorities. And our core values create a culture that enable us to deliver the highest level of service to our students, faculty and staff.

Mission

Our mission is to be a trusted partner through collaboration to maximize values across campus and the CSU system by optimizing the procurement of goods and contracted services, as well as providing accurate and timely disbursements of payments while supporting relevant policies.

Values

Our values influence behavior, culture and create the conditions for achieving our collaborative, visionary, results-driven, service.

Procurement Office Hours

The campus community is invited to attend Procurement Office Hours. Procurement staff will be available in-person and on Zoom to assist the campus on all matters relating to purchasing. Click on the PDF Flyer for dates and location details.

PROCUREMENT OFFICE HOURS FLYER

Contact Us

Procurement & Support Services
  • California State University, East Bay
  • Student Services and Administration, SA 2750
  • 25800 Carlos Bee Boulevard
  • Hayward, CA 94542