UPDATE: CSU Contracts and Procurement Policy
CSU, East Bay Procurement & Support Services Department is responsible for acquisition of all supplies, equipment, and services for the University. This department is the only office on campus that has the authority to commit purchases and contracts on behalf of the University. No legal commitment of State funds exists without the authority of Procurement & Support Services.
CSU, East Bay WILL NOT be responsible for purchases or other commitments made by individuals who do not have a University-authorized purchase order or contract number. Please do not release merchandise without a purchase order number or perform services without a contract number or fully executed contract.
If assistance is provided to a department in developing bid specifications, designs, layouts, etc., please be aware that it will not guarantee a sale or contract. Award of an order or contract will be made to the lowest responsible bidder meeting specifications. All specifications will be carefully reviewed by Procurement & Support Services to eliminate undue restrictions that would limit competition.
It is the objective of CSU, East Bay to obtain high quality products and services at the best possible price. The highest ethical principles are followed by employees involved in the procurement process. Under no circumstance may vendor/contractor gifts or gratuities be offered in an effort to influence an award.
Competitive Bid Thresholds
| Personal Property (Goods) and Services Contract | ||||
| Bid Thresholds | Under $50,000 | Equal or Greater than $50,000 |
Greater than $100,000 |
INCENTIVE Under $250,000 Certified Small Business or DVBE |
| Solicitation Methodology |
Purchases may be awarded when the price has been determined to have met fair and reasonable standards. |
Informal process with written project scope and written responses from at least three (3) vendors or must document due diligence |
Formal process:
|
Written response from at least two (2) certified small businesses, including microbusinesses, or from two (2) or more disabled veteran business enterprises (DVBE) |
| Exceptions to Competition Requirements This is not an exhaustive list. Please refer to Section 5 of the CSU Contracts and Procurement Policy. |
||||
| Sole Source | N/A | Yes | Yes | N/A |
| Emergency | N/A | Yes | Yes | N/A |
| Piggyback Contracts (i.e., CSU Master Enabling Agreement (MEA) or Other Competitively Bid Contracts) |
Optional | Yes | Yes | N/A |
Information Technology Resources (ITR) Goods and Services Contract
| Information Technology Resources (ITR) Goods and Services Contract | ||||
| Bid Thresholds | Under $50,000 | Equal or Greater than $50,000 |
Greater than $500,000 |
INCENTIVE Under $250,000 Certified Small Business or DVBE |
| Solicitation Methodology |
Purchases may be awarded when the price has been determined to have met fair and reasonable standards. |
Informal process with written project scope & written responses from at least three (3) vendors or must document due diligence |
Formal process:
|
Written response from at least two (2) certified small businesses, including microbusinesses, or from two (2) or more disabled veteran business enterprises (DVBE) |
| Exceptions to Competition Requirements This is not an exhaustive list. Please refer to Section 5 of the CSU Contracts and Procurement Policy. |
||||
| Sole Source | N/A | Yes | Yes | N/A |
| Emergency | N/A | Yes | Yes | N/A |
| Piggyback Contracts (i.e., CSU Master Enabling Agreement (MEA) or Other Competitively Bid Contracts) |
Optional | Yes | Yes | N/A |
Public Works Thresholds: Please contact Chris Lam-Vazquez for Public Works (Construction Projects) including Public Works Maintenance and Professional Services Agreement in connection with a Public Works Project.
In accordance with legislative policy, all state agencies are encouraged to promote increased participation in the state's business transactions by Small Businesses and Disabled Veteran-Owned Business Enterprises (DVBE). CSU, East Bay is committed to meeting the goals of this program. To qualify for solicitation by CSU, East Bay as a small or veteran-owned business, certification by the Office of Small Business & DVBE Certification (OSDC) is required.
| Name | Position | Phone | |
|---|---|---|---|
| Sai Vang | Director, Procurement Services | 510-885-2775 |
| Name | Position | Phone | |
|---|---|---|---|
| Chris Lam-Vazquez | Purchasing Team Lead & Contracts Administrator | 510-885-7606 | chris.lam-vazquez@csueastbay.edu |
| Name | Position | Phone | |
|---|---|---|---|
| Bhavesh Patel | Buyer | 510-885-3842 | bhavesh.patel@csueastbay.edu |
| Thomas Ballinger | Buyer | 510-885-7483 | thomas.ballinger@csueastbay.edu |
| Diego Campos | Buyer | 510-885-3959 | diego.campos@csueastbay.edu |
Our vision is to be a strategic partner contributing to the financial health of the CSU and higher education.
Our vision guides our strategy. Our mission directs our priorities. And our core values create a culture that enable us to deliver the highest level of service to our students, faculty and staff.
Our mission is to be a trusted partner through collaboration to maximize values across campus and the CSU system by optimizing the procurement of goods and contracted services, as well as providing accurate and timely disbursements of payments while supporting relevant policies.
Our values influence behavior, culture and create the conditions for achieving our collaborative, visionary, results-driven, service.
The campus community is invited to attend Procurement Office Hours. Procurement staff will be available in-person and on Zoom to assist the campus on all matters relating to purchasing. Click on the PDF Flyer for dates and location details.
