- Procurement & Support Services
- Duplicating Services
- Public Works
- property management
- shipping and receiving
The Purchasing Office is responsible for awarding all contracts and purchases made by the University. We issue Invitation for Bids/Quotes and Requests for Proposals which are processed into Purchase Orders and Contracts for different goods and services. A Requisition must be submitted to the Purchasing Department to request any goods or services via PeopleSoft CFS Finance.
We also offer the Procurement Card (P-Card) which is a more simplified procurement process for low dollar supply purchases only. Please contact Accounts Payable for information on how to obtain a P-Card.
Who We Are and What We Do
Contracting authority on Campus is derived from a CSU Trustees delegation to the Chancellor who delegates authority to each campus President who in turn delegates within the campus. Delegation of Authority to duly authorized Contract Services staff includes, but is not limited to Leases, MOU's, Revenue Agreements, Public Works Contracts, Student Placements and Academic Internships & Service-Learning Agreements.
Roles & Responsibilities
The roles and responsibilities for the development and administration of Business contracting process are defined to ensure the following basic functions are accomplished:
- Policy compliance and approval of exceptions
- Preparation of the contract document
- Negotiation with the contracting entity if required
- Legal review if required
Contractual agreements which would bind California State University, East Bay must be reviewed by the Contract Services Section of Procurement and Contract Services. This review is required regardless of monetary considerations. Proposed contracts and/or agreements and subsequent changes to contracts and/or agreements must be submitted to Procurement & Contract Services for review and coordination of agreement approval.
(Agreements associated with a CFS requisition/purchase order should be forwarded to the Procurement Services Staff member assigned that requisition.)
Contracting occurs whenever the University executes an agreement or contract with an entity outside to the University or a University Auxiliary Organization.
What is a Contract?
A Contract includes things as simple as a Memorandum of Understanding (MOU) to as complex as the construction of a major facility on campus. Examples of contracts and agreements handled by the Contract Administration Services section as follows:
- Land and Property Lease Agreements
- Memorandums of Understanding (MOU)
- Revenue Agreements
- Student Placement and Academic Internship & Service Learning Agreements
- Partnership Agreements
- International Student Agreements
- Construction Agreements and Construction Related Services
- Agreements to Borrow Artwork
- Inter-Departmental Service Agreements
- Campus Space Use Agreements (through Space Management)
- No Cost Agreements
The list below contains the most common types of agreements.
Academic Internship and Service-Learning Site Agreements
All University students being placed at an off-campus Learning Site as part of their coursework under the Academic Internship and Service-Learning Policy must be covered under a Site Agreement.
Student Placement Agreements (Nursing, Allied Health Programs, Social Work, and Teacher Preparation)
A student placement agreement formally integrates the student's academic study with practical experience in a cooperating organization. It is an off-campus activity designed to serve educational purposes by offering experience. Different types of agreements are use for clinical placement, field work as well as teacher preparation placements.
International Activities Agreements
Agreements for International Activities involving students. All requests are to be submitted through Campus International Programs and Global Engagement (IPGE).
Memorandums of Understanding (MOU)
A memorandum of understanding (MOU) is a document describing an agreement between parties. It expresses a common interest. It is often used in cases where the parties wish to state an agreement in writing. A MOU may be used to define a relationship between campus departments, auxiliaries or other agencies.
Inter-Departmental Service Agreements
A binding agreement between the University on behalf of a campus department and another party that defines the terms under which revenue will be received.
Land and Property Lease Agreements
Agreements for long term leasing of space (offices, classrooms, etc.) from commercial companies or auxiliaries. Also includes the lease of campus facilities to off campus entity or auxiliary, the lease of campus land and auxiliary organization operating agreements.
Agreements to Borrow Artwork
Agreement between the University on behalf of a department or gallery to borrow artwork from the artist or other lender for exhibition or display at the University for a specific timeframe.
Campus Space Use Agreements Leases
A License Agreement or a Presidential Agreement is used for campus and are coordinated through the campus Space Management Office who submits to Contract Services for processing of the agreement.
- Conflict of Interest
- CSU East Bay Change Order Request
- CSU East Bay Non-Disclosure Agreement
- ICT (Please obtain the ICT recommendation number prior to submitting your requisition)
- Justification For Sole Source Or Sole Brand
- Short Term Limited Scope (STLS) (PDF) (Adobe Sign)
- Statement of Work Format
- Vendor Data Record (VDR) (PDF) (Adobe Sign)
|TBD||Director, Procurement Services|
|Chris Lam-Vazquez||Purchasing Team Lead and Contracts Administratoremail@example.com|
CSU, East Bay Procurement & Support Services Department is responsible for acquisition of all supplies, equipment, and services for the University. This department is the only office on campus that has the authority to commit purchases and contracts on behalf of the University. No legal commitment of State funds exists without the authority of Procurement & Support Services.
CSU, East Bay WILL NOT be responsible for purchases or other commitments made by individuals who do not have a University-authorized purchase order or contract number. Please do not release merchandise without a purchase order number or perform services without a contract number or fully executed contract.
If assistance is provided to a department in developing bid specifications, designs, layouts, etc., please be aware that it will not guarantee a sale or contract. Award of an order or contract will be made to the lowest responsible bidder meeting specifications. All specifications will be carefully reviewed by Procurement & Support Services to eliminate undue restrictions that would limit competition.
It is the objective of CSU, East Bay to obtain high quality products and services at the best possible price. The highest ethical principles are followed by employees involved in the procurement process. Under no circumstance may vendor/contractor gifts or gratuities be offered in an effort to influence an award.
- Student Services and Administration, SA 2750
- California State University, East Bay
- 25800 Carlos Bee Boulevard
- Hayward, CA 94542
- Chris Lam-Vazquez
- Purchasing Team Lead and Contracts Administrator
- Phone: 510-885-7606
- Email: firstname.lastname@example.org