Chapter Resources

RSO-FSL Policies & Procedures

All fraternities and sororities (Greek Letter Organizations - GLOs) must follow the policies and procedures of Recognition Student Organizations and abide by the Fraternity and Sorority Life Addendum which are both included in the Recognized Student Organization Handbook - Policy and Procedure Manual.

FSL CHAPTER/COLONY COMPLIANCE

Chapter officers and all members are responsible for the timely completion and submission of corresponding materials, forms, and documents on or before the indicated due date(s) set by Student Leadership and Involvement Center (SLIC).

All requirements should be met to maintain in good standing with SLIC, Fraternity and Sorority Life (FSL). Should you have any questions, contact Fraternity and Sorority Coordinator at greeklife@csueastbay.edu.

The list below outlines the forms and tasks associated with chapter compliance.

CHECKLIST

Recognition and Renewal

Recognition and Renewal (Rec and Renewal) is required to obtain official recognition status as a Recognized Student Organization (RSO) by SLIC and the university. Rec and Renewal will grant BaySync access to new page administrators. RSOs have access to University resources and ASI funding. Rec & Renewal includes: Officer Training, On-Campus Advisor Form, & Fall Leadership Conference and/or Spring Officer Training.

How: Submit Rec & Renewal form via BaySync. On-Campus RSO Advisor submit Advisor Form via BaySync. Officers attend Fall Leadership Conference and/or Spring Officer Training.

You must submit Rec & Renewal before you can have access to submitting any events on BaySync.

Deadline to complete Rec & Renewal for Fall - Sept 30.

Deadline to complete Rec & Renewal for Spring - March 31.

Chapter Rosters

Chapters are required to provide SLIC an updated roster at the start of each semester to maintain accurate roster records for all fraternities and sororities to capture new members, graduated members, and members who have changed statuses.

How: Create a copy of the Active Chapter Roster template & submitted via Assignments in this Canvas Module.

Roster and officer position submissions are part of FSL Rec & Renewal requirements. When submitting officers we need to know all member positions, not just the top 5. This includes but is not limited to: fundraising chair, social chair, recruitment chair, risk management, academic chair, new member educators, etc.

New Member Education & Intake Plans

Any chapter that is looking to hold recruitment/intake/rush activities is required to complete this form to notify SLIC they plan on holding recruitment events. Notice will support reserving space, updating/approving BaySync requests, preparing any required documents/resources, promoting event publications, and more.

How: Submit the FSL New Member Education & Intake Plans form. Events must be submitted via BaySync - see event management module.

You must submit Rec & Renewal before you can have access to submitting any events on BaySync. Any events during the first 3 weeks (21 days) of the semester must be submitted by the 1st of that month.

New Member Rosters

Chapters are required to provide the Fraternity and Sorority Life Coordinator a roster of all new members at the start of the joining process to maintain accurate roster records for organizations and within SLIC. These rosters will not be shared publicly.

How: Create a copy of the New Member Roster template & submitted via email to stephanieann.lustina@csueastbay.edu.

Hazing Statement and Grade Authorization

All active, associate, and new members are required to complete this form at the beginning of the academic year. Completion of this form is also a FERPA release for grades and judicial standing. Forms are required to be submitted at the beginning of the academic year or when a status change occurs. New members are required to submit this form no later than one (1) week from receiving a bid/invitation for joining an organization.

How: Each member will receive an email to complete an AdobeSign document for the Hazing Statement and Grade Authorization form.

End of Semester (AB524) Report

AB524 is the Campus-Recognized Sorority and Fraternity Transparency Act which is a CA law that was passed in Sept. 2022. AB524 requires all recognized fraternities and sororities to report on organization’s number of active and new members, academics, service hours, money fundraised, recognition status, chapter houses, sanctioned events (date, time, & location), and any other required university information.

How: Submit the End of Semester (AB524) Report form.

You will need a filled out copy of the Chapter Roster that includes the New Members (Chapter Roster template) ready to upload.

You will need a filled out copy of your Chapter Semester Events (create a copy of the Chapter Events template) ready to upload.

Reports are collected by SLIC at the end of each semester to reflect the full academic year. Failure to submit by the reporting deadlines will result in suspension of recognition.

Reporting on Fall Semester - Deadline Dec 15.

Reporting on Spring Semester - Deadline May 15.

Change in Officers

Changes include end of term (during the academic year for example if you do new officer elections in by calendar year Jan-Dec), graduated, removed, etc.

Any changes in officers that were submitted during Recognition and Renewal are required to be submitted to SLIC to update chapter records. Failure to update changes in officers may result in holds of access on BaySync, AS accounts, update/news, and more.

How: Submit Change in Officer form via BaySync.

Change in Officer form cannot replace Rec & Renewal. Forms are required to be submitted within 1 week (7 days) from the change. New presidents, treasurers, and page admins will be required to complete Officer Training.