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Fall 2021 Move-In Information

Congratulations and welcome home to your on-campus student housing at Cal State East Bay! We are excited to have you join our vibrant community as engaged learners.

Below you will learn more about the Move-In appointments, and the safety measures in place this year with Fall 2021 Move-In. As future members of our community, as expect and urge you to join us in taking steps to be part of the community effort to keep you safe.

Move-In Dates & Times

Schedule

Fall 2021 Move-In will occur through a staggered 3-day schedule, beginning on August 12 through August 14. The Move-In schedule is created based on your community, and social distancing guidelines to ensure a safe and smooth move-in process. Please login to your StarRez portal to select available appointment times.

First Years

Sequoia/Juniper - 1st & 3rd floors - Aug. 12

Sequoia/Juniper - 2nd floor - Aug. 13

Transfers

Tamalpais - 1st floor -  Aug. 13

Tamalpais - 2nd floor - Aug. 12

2nd Years+

Tamalpais/Shasta/Diablo - 1st & 4th floors - Aug. 13

Tamalpais/Shasta/Diablo - 2nd & 3rd floors - Aug. 12

Calaveras/Coloma/Sierra/Sonora - 1st & 3rd floors - Aug. 14

Calaveras/Coloma/Sierra/Sonora - 2nd floors - Aug. 13

University Village - 1st & 3rd floors - Aug. 14

University Village - 2nd floors - Aug. 12

Not sure which floor you are on? Click “Understand Your Assignment” below.

**Remember, you must schedule an appointment on the Housing Portal.

After Hours & Non-Move In Days

Appointment availability has been carefully designed to optimize your move-in experience and offer continued safety measures. We ask that you look at available options to plan accordingly. Should you have unresolved conflicts, we ask that you contact the Housing office at housing@csueastbay.edu to provide context for your conflict, and a team member will reach out to discuss alternative options with you. If you plan to arrive after Saturday, August 14, please ensure the Housing office is aware of your delayed move-in.

Alternate Arrivals

If you are unable to make your appointment with the given time block please email us at housing@csueastbay.edu.

Login to the Housing Portal

Select the Appointments tab, then choose SELECT for your booking.

Step 1

You will select the time best fit your availability.

step 2

Select YES to confirm.

step 3

You will see your appointment date and select SAVE & CONTINUE.

step 4

Congratulations you have successfully booked your appointment, please read the rest of the page for further information.

step 5

what to bring

Absolute Necessitates:

  • Bath Towels
  • Bedding (Pillows/Blankets/Sheets-Twin Extra Long)
  • Face Mask/ Face Covering
  • Flashlight
  • Hand Sanitizer (at least 60% alcohol)
  • Hangers
  • Laundry Bag/Hamper/Basket
  • Laundry Detergent
  • Thermometer
  • Wastebaskets (for bedroom & bathroom)

Items to Discuss with your Roommates:

  • Cleaning Supplies (Cleansers/Broom/Mop)
  • Dishes/Cooking Utensils
  • Microwave (for those living in the Pioneer Heights Apartment Singles)
  • Iron/Ironing Board

Optional Items

  • Television
  • Vacuum Cleaner
  • Mini Refrigerator
  • Must not exceed 3.2 cubic feet
  • Appliances allow in all Residence Halls
  • Coffee Makers
  • Crock Pots
  • Rice Cookers
  • Slot Toasters

Appliances NOT allowed in Tamalpais, Sequoia, Juniper, or University Village:

  • Electric Grills
  • Hot Plates or Similar Appliances
  • Toaster Ovens or Similar Appliances

What Not to Bring:

  • Candles
  • Halogen Lamps
  • Nails/Screws
  • Pets (small fish in freshwater aquariums no more than 10 gallons are allowed)
  • Space heaters
  • Swamp Coolers/Private Air Conditioners

COVID Information

Update as of 8/5/2021:

As you may have heard, the number of COVID-19 positive cases is on the rise and as a campus, we are working together to ensure everyone's safety. These new safety requirements are in place to protect the community; therefore, they apply to everyone regardless of their vaccination status.

  • A negative COVID test result taken within 72 hours of your move-in date will need to be provided when you check-in on move-in day regardless of your vaccination status. If your test comes back positive, we ask that you delay your move-in period and notify housing while you are isolating at your current residence. If you arrive on move-in day without a COVID-19 negative test it will result in a delayed move-in by up to an hour, while you complete on-site testing, so it is in your best interest to have your COVID-19 negative test in hand on move-in day that can easily be verified by the move-in team members.
  • Face coverings are required regardless of your vaccination status while indoors.
  • No outside guests will be allowed during the academic year; however, resident-to-resident visitation is permitted.

Submitting Vaccination Record: 

The University has streamlined the process for uploading your vaccination record and an email was sent on 8/5/2021 with the instructions. You will need to complete this regardless if you have done it previously. Again, this will be a centralized process that allows you to comply with University and Housing requirements at the same time.

Note: Residents who are not fully vaccinated or who have been approved for a medical/ religious exemption to the vaccine requirement will be subject to mandatory weekly on-campus COVID-19 testing.

International students who have been vaccinated must adhere to the policies above, and be tested at the first on-campus Housing COVID Testing during the first week of classes. If there is proof of vaccination, no further testing will be required thereafter. 

Conversation Starter with Roommate

We are so excited to see you soon! Just a few weeks until move-in begins! As we move closer to August, we wanted to encourage you to reach out to your roommates to start building connections! Below are instructions and suggested prompts to begin the conversation. Focus this time and energy on connecting with each other and who is bringing which items for your space. There will be plenty of time once you arrive to campus to discuss expectations of living together and what feels best as you make this transition! Your RAs look forward to guiding you through that discussion.

Connecting with your Roommates!

See who your roommates are

Log in to your housing portal

Once you log in to the housing portal, click on "room" at the top. Then select the appropriate term. You will then see a list of other residents assigned to your suite.

Send a message

Via the Housing Portal

Once you see the list of people on the Housing Portal, click "send a message." This will allow you to connect with your roommates through the Portal's messaging feature. This is a great way to introduce yourself!

Exchange contact information

As you feel comfortable

If you feel comfortable, it might be a great idea to exchange phone numbers or create a GroupMe with your roommates. This can ease communication as you approach move-in!

Start to build connections

Some questions to help

  • Why did they decide on East Bay as a campus?
  • What are they most excited about?
  • What classes are they in this semester/what is their major?
  • What are some of their favorite interests or hobbies?
  • What are your favorite shows or genres of music?

Have something to look forward to

Weeks of welcome info is coming soon

Get excited to explore the campus and all the great ways to connect with the campus during your first weeks! What are some things that you and your roommates are looking forward to?

To help with the flow of the move-in process, we designate your move in time according to the building that you will be moving into, in addition to the floor number.

To determine your building number, you will look at the first number of your room assignment. 

 

Building numbers are assigned as seen below.

Building Number

Building Name

Example

1

Calaveras

114 A

2

Coloma

224 C

3

Sierra

334 A

4

Sonora

424 C

6

Tamalpais

648 D

7

Shasta

712 A

8

Diablo

822 A

9

Sequoia

947 B

10

Juniper

1032 D

UV

University Village

UV 318 B

To determine your floor number for buildings 1-9, you will look at the second digit of your room assignment. 
To determine your floor number for building 10, you will look to the third digit of your room assignment.
To determine your floor number for UV (University Village), you will look to the first digit of your room assignment.

 

Floor Number
Example Floor

114 A

First

224 C

Second

334 A

Third

424 C

Second

648 D

Fourth

712 A

First

822 A

Second

947 B

Fourth

1032 D

Third

UV 318 B

Third

 

Move In Map

Exciting day! You are about to arrive for your Move-In appointment. All Fall Move-In activities will be located at Pioneer Heights and University Village on the Hayward campus. As you approach your respective Move-In area, please stay in your car. You will be directed to a curbside pick-up parking spot, in which you will be asked to text a phone number to inform us of your arrival. Both new and returning residents will be provided a check-in package and a newly updated Baycard (CSUEB student ID) and accompanying key to enter your apartment space. Once checked in, your vehicle will be directed to a temporary unloading area. All accompanying support guests will be asked to stay in the car, while the primary resident, with support of Move-In staff, will have the opportunity to unload and drop off items into the apartment. Upon completion of unloading, cars will be directed into designated temporary or long-term parking lot depending on the length of stay.

Out of an abundance of care, the resident and up to one personal Move-In assistance guest, will be allowed entry into their community building to assist move-in. All residents and guests will have the opportunity to engage in Move-In festivities through online social media activities and enjoy to-go brunch options at the Pioneer Kitchen, Student Housing’s primary dining facilities.

For driving directions, click here.

Process

Upon arrival at Move-In, you will notice that all staff and volunteers will be using protective equipment to ensure the safety of the community. Disinfectants wipes and sprays will be readily available to ensure prominent areas and equipment are cleaned. Likewise, you and your guest will have access to hand sanitizing stations throughout the Student Housing premise. Floor markings will be used to designate parking for contactless, curbside Housing key pick-up and maintain social distancing standards in high traffic areas. Please note, the Move-In dates have been structured around intentional traffic management to ensure social distancing measures are met within each of our residential buildings.

Preparation

To prepare for your move-in, please remember to pack a photo ID. If you are a returning on-campus housing resident, you will need to bring your Baycard to the Move-In process. Up to two guests will be permitted per resident to assist with the move-in process. We urge no guest under the age of 12.

Resources for You

Residents and their guest(s) will have the opportunity to borrow rolling bins for a designated time to assist with moving personal items. Unloading permits will also be available for temporary parking by designated curbside closest to your community. Should you have questions or inquiries about other accommodations or seek accessibility needs, please contact the Housing office at housing@csueastbay.edu.

Festivities

We invite both residents and their guests to enjoy a complimentary meal at the Pioneer Kitchen on any of the Move-In dates. Welcome Week activities for on-campus residents will also kick off Friday, August 13 with a series of programming hosted by the Residence Hall Association.

Room Inventory

Once you have checked into your apartment, please go to this page and follow the steps to complete your room
inventory process.

Q: What COVID vaccinations are accepted by Housing?

A: In conjunction with CSUEB, Student Housing will accept all vaccinations as reviewed by the World Health Organization.

Q: What are COVID Restrictions for residents who are unvaccinated?

A: Unvaccinated/Partially Vaccinated residents will be required to complete COVID testing weekly through a provider organized by Student Housing. If residents cannot attend the listed time, they will be offered alternative self-administered and off-site locations that will still have the same deadlines.

Q: Where can I get COVID testing?

A: If you are unvaccinated, all residents must submit a COVID testing result from their medical provider of choice within 72 hours of their move-in appointment time. Beginning the first week of school, a COVID testing on-site option will be available at campus for all residents - vaccinated or unvaccinated. Note - Unvaccinated residents will be required to use the campus vendor weekly beginning the week of August 16. 

Q: My COVID test results came back as COVID positive, what do I do?

A: If your test comes back positive, we ask that you delay your move-in period and notify housing while you are isolating at your current residence.

Q: I have not completed my 2nd COVID vaccine by my move-in appointment, what should I do?

A: Though the first round of vaccination may offer you limited protection, for the safety of the community, we ask that you complete a COVID test within 72 hours of your arrival to campus to meet the requirements. Please continue to use the campus COVID testing, beginning the week of August 16, until your second dose has been completed and records have been submitted to Student Housing.

Q: I am moving to on-campus housing, do I have until September 15th, or is this due sooner?

A: It is a requirement upon living on-campus that you be fully vaccinated however there are medical/religious exemptions that may be submitted using the self-attestation form described in the email sent on Aug. 5th. The self-attestation and documentation must be on file by your scheduled move-in date unless they are partially vaccinated as indicated in the email. 

Volunteers

Calling all staff, faculty, and current students to come support! Move-In Weekend serves as a time to engage with new/returning students and their families about upcoming opportunities to connect with the campus. For those interested in volunteer, please complete the form below. Returning to live on-campus for a second or more years? Register early for the opportunity to move in early. Limited seats are available.