Procurement Services

• Creating a new Requisition

UPDATE: CSU Contracts and Procurement Policy

CSU, East Bay Procurement & Support Services Department is responsible for acquisition of all supplies, equipment, and services for the University. This department is the only office on campus that has the authority to commit purchases and contracts on behalf of the University. No legal commitment of State funds exists without the authority of Procurement & Support Services.

CSU, East Bay WILL NOT be responsible for purchases or other commitments made by individuals who do not have a University-authorized purchase order or contract number. Please do not release merchandise without a purchase order number or perform services without a contract number or fully executed contract.

If assistance is provided to a department in developing bid specifications, designs, layouts, etc., please be aware that it will not guarantee a sale or contract. Award of an order or contract will be made to the lowest responsible bidder meeting specifications. All specifications will be carefully reviewed by Procurement & Support Services to eliminate undue restrictions that would limit competition.

It is the objective of CSU, East Bay to obtain high quality products and services at the best possible price. The highest ethical principles are followed by employees involved in the procurement process. Under no circumstance may vendor/contractor gifts or gratuities be offered in an effort to influence an award.

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Every employee, officer and agent of the CSU East Bay Procurement shall agree to, and be bound by, the CSU East Bay CODE OF ETHICS as set forth in this policyIn addition, the following rules of professional conduct shall govern the behavior of Procurement agents, employees and officers in the fulfillment of their duties.   Every employee, officer or agent of the CSU East Bay  Procurement Office shall:  

1. Act impartially and with the highest degree of integrity to foster public confidence in CSU East Bay government, and will make every effort to ensure open and fair competition for available CSU East Bay business in accordance with the CSU East Bay procurement Policy and the CSU Procurement Code (ICSUAM 5000).
2. Promise not to accept, directly or indirectly, any tangible or intangible benefit, the value of which is twenty-five dollars ($25.00) or more, including, but not limited to, money, gifts, favors, entertainment, discounts, passes, transportation, accommodation, hospitality, or offers of employment that may influence or give the appearance of influencing procurement-related decisions. This includes those items exceeding said value that have an imprinted company logo and that could be perceived, by virtue of their use in the Department, an endorsement of, or preference for, a particular product or service.    
3. Declare a conflict when an organization is to be selected for contract award that employs him or her, is about to employ him or her, or his or her family member or partner. The officer, employee or agent shall not solicit or accept gratuities, favors or anything exceeding twenty-five dollars ($25.00) in value from contractors, potential contractors, or parties to sub agreements and subcontracts.    
4. Upon learning that the CSU East Bay is conducting or intends to conduct business with a vendor with which he or she, or a member of his or her family have a financial interest, immediately disclose this real or apparent potential conflict of interest to his or her supervisor and refrain from all activity with respect to this vendor.    
5. Conduct himself or herself in a courteous and professional manner with the Department's internal customers, vendors and citizenry with whom he or she comes into contact, striving always to act objectively and without discrimination or bias of any form.
6. Will not utilize confidential or sensitive information acquired in the course of his or her duties for personal gain or for the benefit of family or friends, and will act only within the official level of his or her authority.  
7. Keep his or her supervisor and other department management informed as necessary, immediately upon learning of a potential or existing problem in which the Department has an interest. He or she will strive to ascertain all relevant facts in a timely manner as well as analyze all possible solutions, and present what he or she believes to be the one best solution to his or her supervisor.  
8. Not willfully or unlawfully conceal, remove, mutilate, falsify or destroy any government document or record, nor will he or she make any false or fictitious statements in connection with any official matter, document or record.

In accordance with legislative policy, all state agencies are encouraged to promote increased participation in the state's business transactions by Small Businesses and Disabled Veteran-Owned Business Enterprises (DVBE). CSU, East Bay is committed to meeting the goals of this program. To qualify for solicitation by CSU, East Bay as a small or veteran-owned business, certification by the Office of Small Business & DVBE Certification (OSDC) is required.

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Procurement & Support Services