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Financial Services

Welcome to Cal State East Bay's Financial Services homepage. Financial Services reports within the Administration and Finance Division under the direction of the Vice President of Administration and Finance/Chief Financial Officer. Financial Services consists of Accounting and Fiscal Services, University Budget Services, Student Finance and Cashiering Services, campus ID services (Bay Card), and Procurement and Support Services.

The mission of the Financial Services team is to provide financial and business services and solutions to our stakeholders. We accomplish this with integrity while ensuring fiscal responsibility. Our identified shared values which we hold ourselves accountable to are teamwork, innovation, customer service, communication, and integrity.

Financial Services Year-End Deadlines and Points of Contact

Financial Services Year-End Deadlines

As we approach the end of the fiscal year, we would like to remind the campus community that effective financial oversight is the result of reviews and reconciliations occurring throughout the year. For your information, the following deadlines apply for the expenditure of current year funds:

April 12, 2024 – Friday 

  • All purchase requisitions over $100,000 must be approved in PeopleSoft with complete specifications for bidding forwarded on a Transmittal Form, unless an established contract (BOA,MEA, etc., will be utilized)
  • All purchase requisitions for construction contracts over $100,000 (with complete specifications) from Facilities

May 3, 2024 – Friday

  • All purchase requisitions for purchases between $5,000 and $100,000.
  • All purchase requisitions for construction contracts under $100,000 (with complete specifications) from Facilities

May 15, 2024 – Wednesday

  • The last day to use your PCard for expenditures to be charged to the 2023/24 fiscal year is      May 17, 2024. Any PCard purchase made after May 17 will appear on the June statement and be processed against 2024/25 fiscal year funds.
  • PCards will remain active throughout the year-end period.

May 31, 2024 – Friday

  • All Purchase Requisitions for purchases less than $5,000. 
  • Departments should evaluate balances on Blanket PO’s.
  • Requests for close out of purchase orders and encumbrance adjustments are due.

June 3, 2024 – Monday

  • New purchase requisitions received shall be dated as of July 1, 2024.

June 14, 2024 – Friday

  • Short Term Limited Scope (STLS) Independent Contractor check requests are due.
  • Check Requests
  • Clear pre-paid expenses from your Certify “wallet” for tips prior to 6/30/2024
  • All A/R (Accounts Receivable) billing requests due, including faculty replacement charges and billings to the Auxiliaries (Foundation, ASI)
  • Requests for expense transfers, budget transfers, payroll adjustment requests and Interagency Financial Transactions (IFT)

June 25, 2024 - Tuesday

  • All PhiL Stations should be emptied and submitted to Cashiers

June 28, 2024 – Friday

  • The Cashier’s Office will close at 1:00 p.m.



Need assistance? We are always here to help.

Accounts Payable staff

  • Certify “wallets”
  • Check requests
  • Invoice payments
  • Short Term Limited Scope (STLS) Independent Contractor check requests

Budget & FSU staff

  • Budget transfers
  • Payroll adjustment requests

Cashiering staff

  • Accounts receivable billing requests
  • PhiL Stations

General accounting staff

  • Expense transfers
  • Interagency Financial Transactions (IFT)


  • Plan any year-end purchases including timelines, price and delivery quote
  • Analyzing and/or closing open PO’s. 
Not sure who you need? Please contact or 510-885-2749.

Contact Us

Financial Services
  • California State University, East Bay
  • Student Services and Administration, SA2750
  • 25800 Carlos Bee Boulevard
  • Hayward, CA 94542
  • Audrey Katzman
  • Interim Associate Vice President, Financial Services