Accounts Payable
About Us
The goal of the Accounts Payable Department is to disburse payments, in an accurate and timely manner while ensuring compliance with CSUEB and CSU policies and guidelines, as well as State and Federal laws and regulations. Activities include payments to vendors for goods and services, processing reimbursements, training and administration of the Procurement Credit Card (PCard) Program, providing supporting documentation for annual audits, providing travel and moving information to the campus community, submission of AP sales/use tax and issuing annual 1099-Misc forms.CSU Travel Policy Updates
- Domestic Lodging Limit has been increased from $275 to $333 per night to adjust for inflation and align with other state public higher education institutions. - Effective Apr 18, 2024.
- Mileage Rate Increases for Personal Car ($0.67) and Moving & Relocation ($0.21) - Effective Jan 1, 2024.
- Our campus will be implementing Meals and Incidental Expenses (M&IE) per diem, according to the updated CSU Travel Policy - Effective Jan 1, 2024.
Departmental Resources
When using the Adobe Sign version, please select from USE A WORKFLOW.
Note that forms begin with the letters AP (e.g., AP-Check Request Form).
- Acknowledgement of Receipt Form (Adobe Sign)
- Check Request Form (Adobe Sign) (Instructions)
- Direct Deposit Form for Vendor ACH Payment- Please email accounts.payable@csueastbay.
edu to sign up - Direct Deposit Form for Employees- Please email accounts.payable@csueastbay.
edu to sign up - Global Travel Reservation Form for Students (Webpage) (Instructions)
- Hospitality Expense Form (Adobe Sign)
- Hotel/Motel Transient Occupancy Tax Waiver (PDF)
- Invoice Approval Form (Adobe Sign) (Instructions)
- Short Term Limited Scope Form (Adobe Sign) (Instructions)
- STD261 - Authorization to Use Privately Owned Vehicles on State Business (Adobe Sign) (Instructions)
- Travel Authorization Form (Adobe Sign) (Instructions)
- Travel Expense Form- To be used by students and non-employees. (Web form) (Instructions)
- Student Travel Expense Claim - Slides
- Instruction on How to fill the Travel Web Form
- VDR Department Form (Adobe Sign) (Instructions)
- Adobe Sign P-Card Report Tutorial
- Catering Invoice Payment Workflow
- Check Request Guidelines
- CSU System Wide Travel Procedures and Regulations
- Hospitality Policy
- It is the policy of the California State University (CSU) that reimbursement for hospitality expenses are appropriate, reasonable and serve a clear purpose consistent with the mission and fiduciary responsibilities of the CSU. This policy governs the manner and extent to which the CSU and its auxiliaries may provide hospitality to its employees, students, donors, guests, and volunteers. For more information, please refer to the Policies and Procedures section above.
- Paying Invoices to Vendors
- Signing PDF Documents in Adobe Acrobat Reader
- Student Reimbursements
- Student reimbursements should be submitted on a Check Request form (anything NOT related to travel, i.e., supply purchases).
- Student travel reimbursements must be submitted on the web form CSUEB Initiate Travel Reimbursement (which would include anything travel related i.e., registration, mileage, airfare, lodging, etc).
Having trouble opening a form? Right click on form link: Click on "Save link As..." ; Open downloaded form with Adobe Reader 9.1 (or higher) or Adobe Pro.
For any further questions, please contact the Accounts Payable department directly for additional assistance.
Accounts Payable Duties |
|
Travel (By Last Name) |
| Prabhjit Kaur A-D, O-S |
| Celestina Coleman G-M, T |
| Anna Bento E-F, N, U-Z |
| Purchase Orders (By Name of Vendor) |
| Lana Lewis A-D, N-S |
| Anna Bento E-F, U-Z |
| Celestina Coleman G-M, T |
|
International Claims |
| Celestina Coleman A-Z (By employee last name) |
|
Check Requests |
| Lana Lewis A-Z |
|
STLS Forms |
| Lana Lewis A-Z |
|
P-Card/Travel Cards |
| Celestina Coleman A-K (By employee last name) |
| Anna Bento L-Z (By employee last name) |
| Certify Administrator |
| Lana Lewis |
| Processes check runs, Handles Voids and Reissue payments |
| Prabhijit Kaur |
Contact Information |
| Name |
Postion |
Phone & Email |
|
Anna Bento
|
Accounting Technician
|
Phone: 510-885-4386 Email: anna.bento@csueastbay.edu |
|
Celestina Coleman
|
Accounting Technician
|
Phone: 510-885-3277 Email: celestina.coleman@csueastbay.edu |
|
Prabhjit Kaur
|
Accounting Technician
|
Phone: 510-885-3807 Email: prabhjit.kaur@csueastbay.edu |
|
VACANT
|
Accounting Technician
|
Phone: 510-885-3637 |
|
VACANT
|
Accounting Technician
|
Phone: 510-885-3638
|
Contact Us
Accounts Payable
- California State University, East Bay
- Student Services and Administration, SA2750
- 25800 Carlos Bee Blvd
- Hayward, CA 94542
- Lana Lewis
- Manager, Accounts Payable
- Phone: 510-885-2854
- Email: lana.lewis@csueastbay.edu
- Nicole Yu
- University Controller
- Phone: 510-885-7363
- Email: nicole.yu@csueastbay.edu