Fiscal Year-End Announcements

As the University approaches fiscal year-end, June 30, 2022, Financial Services would like to remind the campus that effective financial oversight is the result of reviews and reconciliations occurring throughout the year.

Travel Updates

Effective immediately, local and domestic travel will no longer require approval by the Division Vice President for your area. International travel will still require approval by the university President.

California Travel Ban Update

California has added five more states, to the previously released list of states restricted for travel.

Travel Modification Update

Considering the planned re-population of our campus for the Fall 2021 term, and the expected widespread availability of the COVID-19 vaccine, the restrictions previously placed on travel will be lifted effective June 1, 2021 with the following guidelines, provided in the link above.


HEERF 101 Training Event

HEERF 101 Training presentation is provided in the link above. Check out the Accounts Payable page to see the recording.


Fiscal Year-End Announcements

Annual Fiscal Year End Announcement issued which includes important year-end deadlines.

CSU Travel Updates

Effective January 1, 2021 the mileage rate has decreased from 57.5 cents per mile, down to 56 cents per mile for business travel occurring on or after January 1, 2021. For moving purposes, the rate has decreased from 17 cents per mile, down to 16 cents per mile. For further questions contact your Accounts Payable technician or Lana Lewis at


upgrade to our PeopleSoft Financials system effective Monday, April 27, 2020

Fiscal Year-End Announcements

Annual Fiscal Year End Announcement issued which includes important year-end deadlines.

Urgent Information About Shelter-In-Place Order

By order of the Health Officer of Alameda County and Contra Costa County, the Cal State East Bay campuses (Hayward, Concord and Oakland) will adhere to the "Shelter in Place" order from 12:01 a.m., Tuesday, March 17, 2020 through 11:59 p.m., April 7, at which point it will be either be extended, rescinded, superseded or amended. During this period, the Hayward Campus Cashier's Office will be CLOSED except for the dates and times listed below to allow staff/faculty/students the opportunity to pick up their paychecks. As per normal protocol, identification is required in order to pick up checks.

TUESDAY, MARCH 17th: 10:00 AM - 12:00 PM
MONDAY, MARCH 23rd: 10:00 AM - 12:00 PM
MONDAY, MARCH 30th: 10:00 AM - 12:00 PM
WEDNESDAY, APRIL 1st: 10:00 AM - 12:00 PM

Accounts Payable Communication to the Campus

Accounts Payable reimbursement checks will be mailed out to employees, and will not be available for pick up at cashier’s office until further notice. All other payments will be mailed as usual. Accounts Payable department will continue to process invoices remotely. As a result, approvals will still be required; however, electronic approvals will be accepted (i.e., Adobe sign, email, etc.) For questions related to Accounts Payable, please reach out to your AP Technician, or you can email Lana Lewis,

OnBase Workflow Will No Longer Be Used


Dear A&F Colleagues,

In early May, Financial Services sent out a customer satisfaction survey regarding the OnBase Employee Payment Request forms. We listened to your feedback and have decided to transition to Certify, a more user-friendly, cloud-based, and mobile-ready application for expense and travel reimbursements. The new system will go live early next year - an announcement will be made when the Go Live date has been firmed up.

Users will have until  close of business on Monday, December 10, 2018 to submit any Travel Expense, Travel Advance, Hospitality Reimbursement, Other Reimbursement, Travel Authorization and Check Request forms in OnBase.

During the transition period, you may utilize the existing paper-based forms.

If you have any questions regarding this change, you may contact Veronica Salvador. For questions about AP forms or policies, please visit the AP website or contact your AP tech.

Maureen Pasag

Associate Vice President, Financial Services

November 27, 2018

New State Added to Restricted List: With the effective date June 22, 2018, Oklahoma has been added to Assembly Bill 1887, the law restricting the funding or sponsoring of state business travel to states with discriminatory laws.

Last Day to Submit OnBase Workflow AP Forms: ATTN: A&F EMPLOYEES -- As we approach the end of this Fiscal Year, a best practice would be to check your OnBase accounts for any outstanding forms. Please have your forms submitted and approved by Tuesday, June 26, 2018.

Cashier's OfficeThe Cashier's Office will close on Friday, June 29, 2018 at 1:00 PM.