Spring Move Out Information

Move Out Info Banner

As the end of the academic year approaches and residents are planning to move out, please be sure you are aware of the following information and requirements:

As a reminder, your 2022-2023 License Agreement is in effect until the day you successfully complete the Check-Out process as instructed below.


  • Residents are strongly encouraged to move out within 24 hours of their last final exam
  • The deadline to move out is 2 PM on Friday, May 12th.

Steps for a successful Check-Out: 

  1. Remove all belongings.
  2. Remove all trash and recycle.
  3. Thoroughly clean your apartment/suite.
  4. Complete a Check-Out Envelope, sealing your keys inside. (Sequoia and Juniper residents will complete a Check-Out slip since they do not have physical door keys to turn in.) Then drop the completed envelope/slip into a Check-Out dropbox. Envelopes and drop boxes are in the following locations:
    1. Calaveras/Coloma/Sierra/Sonora - El Dorado lobby on the wall left of the desk
    2. Tamalpais - Tamalpais lobby on the wall across from the front desk
    3. Shasta/Diablo - On the wall in the lobby of the respective building
    4. Sequoia/Juniper - Lobby on the wall across from the front desk

If you move out and do not check out properly, you are subject to an improper checkout charge of $ 50.00 and a key replacement charge.

If you forgot to turn in your keys, here are instructions to return them:

  • Send certified mail to:
    • University Housing and Residence Life
    • Attn: Housing Accounts
    • 1901 Harder Rd.
    • Hayward, CA 94542
  • Ensure the keys are labeled with your name, net ID, and room number inside the envelope


If you are not able to check out by 2 PM on May 12th due to unavoidable circumstances, complete this License Extension request form. Extensions will only be approved to stay until Monday, May 15th at 12:00 PM. For consideration, complete the form by 12:00 PM on Friday, May 5th. You will be notified of your approval status no later than May 5th by 5:00 PM. Extension requests will not be accepted after the deadline.

Residents will be charged a nightly rate of $40 for each night they stay on campus beginning May 12th. Late check-out is defined as checking out after 2:00 PM on Friday, May 12th. Failure to checkout will result in additional costs (improper checkout, key replacement, additional nightly rent). A nightly stay is defined as each additional night staying on campus past 5:00 PM. Please see the chart below.

Additional Approved Extension Dates

Additional Approved Extension Dates

Nightly Rate

Friday, May 12th after 2 PM - Saturday, May 13th at 5:00 PM


Saturday, May 13th at 5:01 PM - Sunday, May 14th at 5:00 PM


Sunday, May 14th at 5:01 PM - Monday, May 15th at Noon


Summer Residents who contract to live on-campus between the spring and summer term (May 12th - June 1st) do NOT need to complete the license extension form. Information regarding the summer transition will be sent at a later date.


Your meal swipes and flex expire at 2:00 PM on Friday, May 12th.

The last meal available in the Pioneer Kitchen (PK) for the spring semester will be lunch on Friday, May 12th. The PK and all dining retail locations will close at 2:00 PM for the semester. Friendly Reminder: Please use all of your flex dollars by 2:00 PM on Friday, May 12th. Any remaining flex after that time will expire. All green to-go boxes need to be returned to the PK before the final meal.


Due to U.S. Postal Service regulations, the Post Office does not forward mail from this address. For uninterrupted mail service, please notify your friends, relatives, credit card companies, magazines, etc., of your new mailing address. All mail received after you check out will be returned to the sender. If you have any questions regarding your check-out, please feel free to email housing@csueastbay.edu.


As you prepare to check out, various supplies will be available to borrow by visiting the Equipment Check-out Room in the front part of the Lassen Community Room (directly across from Sequoia Hall). Please bring an ID other than your BayCard to check out the equipment.

Supplies include a vacuum, broom, paper towels, cleaning spray, and moving carts. Supplies are available on a first-come, first-served basis.

Equipment Room Hours-

  • Saturday, May 6th and Sun May 7th: 10:00 AM - 5:00 PM
  • Monday, May 8th to Thurs May 11th: 5:00 - 10:00 PM
  • Friday, May 12th: 8:00 AM - 2:00 PM


large dumpster

Large green dumpsters will be placed around Pioneer Heights. Click here for the map. Please use this for landfill garbage and be sure to put recycling in the blue bins as usual. If a dumpster is overflowing, please find a different dumpster. Please do not set trash on the ground of the trash enclosures as it will attract pests.


In the El Dorado Hall community room, you can drop off your items for E-Waste. They will take items like old TVs, laptops, tablets, monitors, old cell phones, cable/wire/charges, computer equipment, etc. Please do not place these items in the landfill dumpsters as it can lead to fines for the university. Thank you for recycling your E-Waste.

TRAFFIC FLOW & PARKING- Wednesday-Friday (Pioneer Heights)

Beginning Wednesday, the only entrance into Pioneer Heights will be the street right before the Dining Commons (Pioneer Kitchen). Other street traffic will be one-way out of Pioneer Heights
Certain sides of the road will be designated as either 20-minute loading zones or no-parking zones. Please follow the signage. Refer to this map for parking/traffic details.


FreeFest is East Bay’s sustainable pop-up donation location! FreeFest helps keep gently used items out of the landfill and gives them a second home. Donations from residents can include electronics, kitchenware, clothes, textbooks, and unopened, non-perishable food. Big-ticket items from past years include printers, crockpots, fans, and lamps! The following items are prohibited: undergarments (including bathing suits), open makeup, open food, or used toiletries.

Dates: Monday, May 8th to Friday, May 12th at El Dorado Hall (EDH)
Donate Items at EDH*: 8:00 AM - 4:00 PM
Look around and take what you want: 10:00 AM - 7:00 PM
*Alternative Lassen Community and EDH Lobby


If you need on-campus housing this summer, please apply on the housing portal as soon as possible. To learn more about Summer housing, please refer to the rates. Summer residents will receive a separate email with instructions for moving to their summer assignment.


Options to contact:

  • Your RA
  • Lassen Housing Office - Mon-Fri: 8:00 AM - 5:00 PM

Follow us on Facebook @csuebhousing and Instagram @csuebhousing


We thank each of you for taking a journey with us as we traveled through this wonderful, yet challenging academic year. The world has changed quickly but we hope that the experiences over the past year helped in developing a better understanding of yourself, what is important to you, and how you can use this knowledge to move forward into the future.

If you are returning next year, take the time this summer to do something you love and bring that experience back next year to share with your community. Please adhere to the safety requirements and come back to us healthy in the fall.

If you are leaving our community to explore new opportunities outside of University Housing, we wish you the best and look forward to seeing your continued development. Stay safe and healthy.

Lastly, if you are graduating, congratulations! Our staff is celebrating your major accomplishment! We hope to hear about your successes as you move into the next chapter and be sure to always remember our community that you helped to cultivate.