Spring Move Out Information

As the end of the academic year approaches and residents are planning to move out, please be sure you are aware of the following information and requirements:

As a reminder, your 2023-2024 License Agreement is in effect until the day you successfully complete the Check-Out process as instructed below.

IMPORTANT TO KNOW:

• Residents are strongly encouraged to move out within 24 hours of their last final exam.
• The deadline to move out is 12PM on Monday, May 13th.
• Heavy traffic is anticipated during commencement weekend starting on Friday, May 10 - Sunday, May 12. Consider planning your move-out around high traffic times.
• The Equipment Room will provide extra resources to residents from move-out bins and cleaning materials. See below for hours.

All Residents - Steps for a successful Check-Out: 

1. Remove all belongings.
2. Thoroughly clean your unit.
3. All students must complete a Check-Out Envelope, sealing the to-go container card and keys inside. Then drop the completed envelope into a Check-Out dropbox. Envelopes and drop boxes are in the following locations:
   
   1. Calaveras/Coloma/Sierra/Sonora - El Dorado lobby on the wall left of the desk
   2. Tamalpais - Tamalpais lobby on the wall across from the front desk
   3. Shasta/Diablo - On the wall in the lobby of the respective building
   4. Sequoia/Juniper - Lobby on the wall across from the front desk

• Improper checkout fee: $ 50.00
• Key Charge: $ 25.00 per key
• To-go container card: $ 10.00
• Cleaning/damages: charges may vary

If you forgot to turn in your keys, here are instructions to return them:

• Send certified mail to:
  • University Housing and Residence Life
  • Attn: Housing Accounts
  • 1901 Harder Rd.
  • Hayward, CA 94542
• Ensure the keys are labeled with your name, net ID, and room number inside the envelope

Summer Residents Transitions

Summer residents will be provided information on their summer transition at another date. Summer residents will receive a separate email with instructions for moving to their summer assignment. There will be no need to relocate off-campus during any of the dates, and residents will be provided a transition period from their Spring space to a summer space. Click Here to submit your Summer Housing Application.

DINING:

Your meal swipes and flex expire on May 10th.

• The last meal available in the Pioneer Kitchen (PK) for the spring semester will be lunch on Friday, May 10th.
• Micromarket will be open until 8PM that evening for standard purchases, as well as options for take-out dinner through Ghost Kitchen from 5-7:30PM.
• Click here to learn more about other dining hours during Finals Week.
• Reminder: Please use all of your flex dollars by Friday, May 10th. Any remaining flex after that time will expire.
• All green to-go boxes need to be returned to the PK before the last lunch meal or at the Micromarket before 8PM on May 10th. Exchange cards need to be submitted with your check-out envelope to ensure that you do not result in a lost card fee.

INFORMATION REGARDING YOUR MAIL:

Due to U.S. Postal Service regulations, the Post Office does not forward mail from this address. For uninterrupted mail service, please notify your friends, relatives, credit card companies, magazines, etc., of your new mailing address. All mail received after you check out will be returned to the sender. If you have any questions regarding your check-out, please feel free to email housing@csueastbay.edu.

CLEANING SUPPLIES AND EQUIPMENT CHECK-OUT - Lassen Community Room

As you prepare to check out, various supplies will be available to borrow by visiting the Equipment Check-out Room in the front part of the Lassen Community Room (directly across from Sequoia Hall). Please bring an ID other than your BayCard to check out the equipment.

Supplies include a vacuum, broom, paper towels, cleaning spray, and moving carts. Supplies are available on a first-come, first-served basis.

Equipment Room Hours-

• Fri May 3rd: 10am-8pm
• Sat May 4th - Fri May 10th: 10am-10pm
• Sat May 11th and Sun May 12th: 10am-8pm
• Mon May 13th: 10am-3pm

TRASH

Large green dumpsters will be placed around Pioneer Heights. Click here for the map. Please use this for landfill garbage and be sure to put recycling in the blue bins as usual. If a dumpster is overflowing, please find a different dumpster. Please do not set trash on the ground of the trash enclosures as it will attract pests.

E-WASTE

In the El Dorado Hall community room, you can drop off your items for E-Waste. They will take items like old TVs, laptops, tablets, monitors, old cell phones, cable/wire/charges, computer equipment, etc. Please do not place these items in the landfill dumpsters as it can lead to fines for the university. Thank you for recycling your E-Waste.

TRAFFIC FLOW & PARKING

Beginning Friday, May 3, 2024, the only entrance into Pioneer Heights will be the street right before the Dining Commons (Pioneer Kitchen). Other street traffic will be one-way out of Pioneer Heights to allow for unloading zones.

Please review the map to review areas of designated 20-minute loading zones or no parking zones. Please follow the signage. Refer to this map for parking/traffic details.

NOTE - University Commencement will take place from May 10 through May 12. We urge that you review the commencement ceremony times to plan around high traffic hours. During these three days, CSUEB traffic pattern will be adjusted to have a one-way campus entrance only at Carlos Bee Blvd. Entrance to Housing will need to follow Commencement traffic, and U-Turn at the intersection of West Loop Road and Harder Road to access Pioneer Heights Housing. If you need to move-out during the main commencement traffic, please let the UPD Officer know at the West Loop Road/Harder Rd intersection that you will need to make the U-Turn to access Housing. Refer to this map for adjusted traffic and campus entrance during May 10 - May 12.

FREE FEST

FreeFest is East Bay’s sustainable pop-up donation location! FreeFest helps keep gently used items out of the landfill and gives them a second home. Donations from residents can include electronics, kitchenware, clothes, textbooks, and unopened, non-perishable food. Big-ticket items from past years include printers, crockpots, fans, and lamps! The following items are prohibited: undergarments (including bathing suits), open makeup, open food, or used toiletries.

SUMMER HOUSING:

If you need on-campus housing this summer, please apply on the housing portal as soon as possible. Click on the following links to learn more about accommodation options and summer rates.

Follow us on Facebook @csuebhousing and Instagram @csuebhousing

THANK YOU FROM UNIVERSITY HOUSING AND RESIDENCE LIFE FOR MAKING THIS YEAR GREAT!

We thank each of you for taking a journey with us as we traveled through this wonderful, yet challenging academic year. The world has changed quickly but we hope that the experiences over the past year helped in developing a better understanding of yourself, what is important to you, and how you can use this knowledge to move forward into the future.

If you are returning next year, take the time this summer to do something you love and bring that experience back next year to share with your community. Please adhere to the safety requirements and come back to us healthy in the fall.

If you are leaving our community to explore new opportunities outside of University Housing, we wish you the best and look forward to seeing your continued development. Stay safe and healthy.

Lastly, if you are graduating, congratulations! Our staff is celebrating your major accomplishment! We hope to hear about your successes as you move into the next chapter and be sure to always remember our community that you helped to cultivate.