Posting and Space Reservation Processes

Student Housing & Residence Life Posting Process

1. Student Housing and Residence Life will consider the distribution of publicity from other departments, approved student organizations, and community organizations based on the type of event and its benefit for the residential community.
2. All event publicity posted in Student Housing and Residence Life must have the following information included on the poster/flyer.
   1. Name/Date/Location of the event
   2. An accessibility statement with contact information of who to contact should a student need accommodations to participate in the event.
   3. Posters should be no larger than 11x17. Please note that posting areas are limited in space so it is preferable to have 8 ½ x 11 flyers to ensure maximum advertising in all posting areas. During high program volume times, we may not be able to accommodate 11 X 17 posters in all posting areas.

3. Individuals/Groups/Departments that meet the above criteria should follow the instructions below:
   1. Please drop off your posters/flyers a minimum of 7 business days prior to your event date. Any posters/flyers that are received less than 7 business days from the event will NOT be approved for posting. Please note it can take up to 2-3 business days to post poster/flyers so we recommend submitting earlier than 7 business days if you want to increase the amount of time your publicity is posted.
   2. Please drop off copies of your poster/flyer to the Student Housing and Residence Life Office in Lassen Hall. Please note the maximum number of poster/flyers we will accept is 11.
   3. When dropping off flyers please include a name and contact email with the stack of flyers so we can contact you if we have any questions or are unable to approve your flyer for any reason.

4. A member of the Student Housing and Residence Life staff will then post all posters/flyers that meet the required criteria in our designated posting areas within each residential building. 

5. If posters are not approved a Student Housing and Residence Life staff member will notify the contact person listed within 2-3 business days and provide the reason they were denied. They will also provide information about changes that could be made in order to receive approval in the future.

6. If you have questions about this process please contact the Assistant Director for Residence Life, Shelley Marshall, at shelley.marshall@csueastbay.edu

Student Housing and Residence Life Space Reservation Process

Events held in Student Housing and Residence Life must meet the following criteria:

1. The event must be open to and benefit the residential community.
2. The event must support the goals/mission of Student Housing and Residence Life.
3. Any outside group must have a collaborative partner from the Student Housing and Residence Life staff.

            Please note: Events that do not meet the above criteria will not be approved.

To reserve space to host an event in Student Housing and Residence Life please follow the process below:

1. Student Housing and Residence Life has a limited number of spaces available for hosting events with a high demand for use of these spaces. To ensure these spaces are available to our residents whose housing fees pay for these spaces, we require all outside organizations or departments to collaborate with a member of the SHRL staff in order to reserve any of our spaces.  Student Housing and Residence Life staff include members of the Residence Hall Association, Resident Assistants, and professional staff. Prior to requesting space, please identify who your collaborative partner will be.
2. Once you have identified a collaborative partner, please fill out the Student Housing and Residence Life Space Request Form on the Student Housing and Resident Life page on BaySync. Requests for space should be submitted no less than 10 business days prior to your event. Please note you will need to have the name of your collaborative partner for this form.
3. Once your form is received, it will be reviewed and you will receive an email response indicating your request has either been approved or denied. If you request is denied, the reason while will be included in the response. 
4. If you have questions regarding space reservation in Student Housing and Residence Life or do not have a collaborative partner but would like to find one please contact Assistant Director for Residence Life, Shelley Marshall, at shelley.marshall@csueastbay.edu