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Remote Worker Information

Home Office Ergonomics

During the Covid-19 Pandemic, this page will serve as a repository for information related to setting up a remote office.  It will include items that you can read, print, or download to help you configure an optimal work environment, maintain healthy work habits, and develop coping skills for the stresses of our daily work.

1.  Link to Remote Worker Guidelines I: This is a .pdf file that contains the first two collections of suggestions that were sent out by mass email.  Remote Worker Guidelines I

2.  New remote working tip!  Try speaking to your computer.

 Voice recognition software use has increased over recent years for more and more applications.  In fact, both major operating systems have built in voice to text and speech recognition tools that require no software purchases.  Given that most of us are working from home in altered work areas and performing altered work in some cases, we are recommending that everyone consider utilizing speech to help perform your work.  Here are some resources to get you started.

 For Apple Computers

Voice Dictation on Mac - Speech to Text (built into all Apple devices)

 For Windows 10 Computers

Please note: Windows has 2 tools that do this.  One is voice dictation (Windows Key+H) which is a dictation tool only that works in any text box.  We dictated this guideline using this feature.  The article below shows how to use it.

Voice Dictation on Windows 10

The second is speech recognition (Ctrl+Windows Key+S) which can dictate but also can control computer function.  This article shows both tools in detail.

Speech Recognition and Voice Dictation on Windows 10

Also, here’s a video showing how to set it up.

Speech Recognition for Windows 10

 Please let us know how they are working for you.  Your feedback is important to us.  If you have difficulty using this, contact us at thomas.sneed@csueastbay.edu and we will try to help.

 We hope this information helps you find some comfort while you work. Remember the best thing you can do for yourself while using the computer is to take adequate breaks.   It is recommended for every 20-30 minutes of computer work, stand up and move around, stretch, and/or work on something else besides the computer for a few minutes.

3.  There are a couple of wellness opportunities that are open to staff and faculty during the campus closure via Zoom meeting.  For now, these programs are ongoing.

The Get Fit Stay Fit program, run through the Kinesiology department, is offering live weekday exercise sessions led by a trainer on Zoom.  You need to sign up to participate but there is no charge.  Email them at getfitstayfit@csueastbay.edu for additional information.

The PAW Center through the Student Counseling and Health Center and the RAW are offering Mindful Mornings.  It's an opportunity to relax with meditations, journal making, yoga, and other tools.  It is open to students, faculty, and staff.  Information is listed below.

This daily activity ended with the completion of the semester.  We will post an update should it reconvene in the summer or fall.

4.  A quick primer on one way to set up a home office.  It's assuming that you have an adequate surface to place your computer on and a height adjustable chair.  1) Choose the desk, table, or surface where you will set up your computer.  2) Choose the chair that you will sit in and place it at the work area.  3) Place the monitor, keyboard and mouse on the desk.  Sit in front of the computer.  4) Is the keyboard and mouse near where the elbow naturally hangs at your side?  If not, adjust the height of the chair to move your elbow level close to the keyboard and mouse.  If this pulls your feet off the floor, find something to use as a footrest.  5) Next, is the top of the monitor at about eye level?  Is it about an arm's length away?  If not, make adjustments to the screen position.  If you can do this you will be at least close to a good ergonomic position.  After trying out the work area, take the Ergonomic Self-Check.  If you see no problems, great.  If you do or you are not sure, contact us for an ergonomic assessment.

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