- How do we know what process to follow for grant-funded additional employment or assigned time for faculty with various appointments? (eg. part-time vs full-time)
The type of appointment and what they are eligible for depends on 1) what the faculty will be doing [instructional or non-instructional], 2) what type of faculty appointment they have [full or part time], and 3) when they will be doing the work.
- What is required to pay full or part time faculty in the summer or AY term?
Since additional employment is for full-time faculty, part-time lecturers would need to be hired during the summer or AY term according to the process/method prescribed by the respective college and Academic Affairs. This is communicated to ORSP via the Assigned Time google form so that ORSP is aware of the expense. However, the faculty/PI will also need to inform the respective departments and colleges of the appointed faculty so the departments/colleges can be sure to complete the hiring, tracking, recording, and communication to Academic Affairs within the prescribed timeline.
Full-time lecturers (those with a full-time appointment in the term previous to the applicable period), may be eligible to receive an Additional Employment appointment -- if the work on the grant is for non-instructional tasks. These can be communicated on the Additional Employment google form to ORSP, if the faculty are eligible. For grant-funded non-instructional work, ORSP will communicate these requests to Academic Affairs for processing. The Office of Academic Affairs will then route (close to or during the month of the start date of the appointment) the "Faculty Additional Employment Request Form (2403)" to the respective Principal Investigator, Faculty Appointee, College Approver (typically the Dean or Associate Dean), and Academic Resources. These requests should be sent to ORSP at least one month prior to the start date of the appointment or earlier for review. Retroactive requests will likely cause delays for the receipt of such payments.
- For any non-instructional work to be paid by grants in the summer or AY term, what is the process? What is the process for INSTRUCTIONAL related expenses?
Part-time faculty are not eligible for Additional Employment during any term. For instructional OR non-instructional related tasks, these Part Time faculty would need to be hired during that term/summer according to the process/method prescribed by the respective college and Academic Affairs. This is communicated to ORSP via the Assigned Time google form so that ORSP is aware of the expense. However, the faculty/PI will also need to inform the respective departments and colleges of the appointed faculty so the departments/colleges can be sure to complete the hiring, tracking, recording, and communication to Academic Affairs within the prescribed timeline.
Full-time tenure track/full-time lecturers (those with a full-time appointment in the term previous to the applicable period), may be eligible to receive an Additional Employment appointment in the AY term or summer -- for grant-funded NON-INSTRUCTIONAL tasks. These can be communicated on the Additional Employment google form to ORSP, if the faculty are eligible. For grant-funded non-instructional work, ORSP will communicate these requests to Academic Affairs for processing. The Office of Academic Affairs will then route (close to or during the month of the start date of the appointment) the "Faculty Additional Employment Request Form (2403)" to the respective Principal Investigator, Faculty Appointee, College Approver (typically the Dean or Associate Dean), and Academic Resources. These requests should be sent to ORSP at least one month prior to the start date of the appointment or earlier for review. Retroactive requests will likely cause delays for the receipt of such payments.
For part-time or full-time faculty that will be doing grant-funded INSTRUCTIONAL-RELATED work in the summer or AY term, these faculty would need to be hired during that term/summer according to the process/method prescribed by the respective college and Academic Affairs. This is communicated to ORSP via the Assigned Time google form so that ORSP is aware of the charge. However, the faculty/PI will also need to inform the respective departments and colleges of the appointed faculty so the departments/colleges can be sure to complete the hiring, tracking, recording, and communication to Academic Affairs within the prescribed timeline.