Indoor Video Monitors

Cal State East Bay’s indoor video monitors are an effective way to advertise campus events, activities and programs to the university community. Monitors are placed in buildings throughout the Hayward campus in highly visible areas where students, faculty and staff frequent, pass by and gather. While there are many video monitors throughout the university, the campus community can only post to the ten displays operated by the Office of Academic Advising and Career Education (AACE).

All content must be in compliance with the guidelines below to be approved for posting by University Communications and Marketing.

Posting Guidelines

  • All content must be in compliance with university brand identity standards. Only submittals announcing and promoting university events, activities and programs will be approved for posting, and all advertised events must be open to the public.
  • Timeslots are first come, first served. Campus-affiliated organizations and departments should submit their material a week prior to guarantee it is posted on the requested dates.
  • Operational messages have priority over promotional content.
  • All advertised content must be duplicated in its entirety (and fully accessible by the public) on the university website. The corresponding website must contain the following statement concerning accessibility: “Individuals that require accommodations for this event please contact Accessibility Services by [10 business days prior to event date]. email: | phone: 510-885-3868.”
  • All content must be in compliance with these guidelines to be approved for posting.

Technical Guidelines

Technical Guidelines for Indoor Video Monitor Signage

Content Types Allowed

✓ Static images 
✓ Video/motion content

Aspect Ratio

All content must be formatted with an asepct ratio for wide-screen displays (16:9)

Font Specifications

Fonts used in both video and static content must be sans serif, at least 3 inches in height, visible on all displaying monitors from twenty feet away, and have a contrast ratio between 8:1 and 12:1 (with the background). Color Contrast Checker Tool.

Allowable Formats

Static content may be JPG, JPEG or PNG.

Videos must be formatted as high-definition MP4 files and should be about 10 seconds in length.

Submittal Process

  • In order to post on the indoor video monitors, please fill out the web form.  

Video Monitor Locations

Indoor TV Display Locations (Subject to change without notice)

Student Services & Administration Building

1st Floor - Lobby

2nd Floor - AACE Lobby, near 2300

Old University Union

Near Game Room

Meiklejohn Hall

Inside Snack Room

New University Union

Inside Food Court

Art & Education Building

Front Lobby

Science Building - North

Front Entrance

Recreation and Wellness Center

Reception Area


Inside Learning Commons

Student & Faculty Support Building

EOP Lobby