Personal Holiday/Vacation

Personal Holiday

An employee is entitled to one (1) Personal Holiday which must be taken on one (1) day during the calendar year. Part-time employees earn Personal Holiday on a pro-rata basis.

Vacation is an accrued benefit which provides paid time off, subject to management approval, for eligible employees.  For each qualifying pay period vacation is earned at a rate applicable to your length of state service.  Part time employees earn vacation on a pro-rata basis.

Vacation credit may be used after completion of one qualifying pay period of employment and must be taken in units of no less than one hour.

Employees should refer to the appropriate Collective Bargaining Agreement (CBA) for eligibility, information, and details. Academic year employees are not eligible for paid vacation.

Full-time 10-month or 12-month faculty; designated managerial (Management Personnel Plan-MPP) employees; and designated confidential (C99) employees earn vacation at a rate of two days (16 hours) per pay period which is prorated if the employee is less than full-time.

Hourly employees should refer to the appropriate collective bargaining agreement for details.  Most full-time employees (exceptions noted below) earn vacation according to the following schedule (part-time employees earn vacation on a pro rata basis):

Vacation Credit

Vacation Schedule
Years of Service Days/Year Hours/Pay Period
First 36 months (3 years) 10 days 6-2/3 hours
37 months - 72 months (6 years) 15 days 10 hours
73 months - 120 months (10 years) 17 days 11-1/3 hours
121 months - 180 months (15 years) 19 days 12-2/3 hours
181 months - 240 months (20 years) 21 days 14 hours
241 months - 300 months (25 years) 23 days 15-1/3 hours
301 months or more 24 days 16 hours

Vacation Carryover Limits

Vacation accruals are subject to carryover limitations, which specify the amount of vacation hours that may be carried over into the next calendar year.

Following is a vacation carryover chart summarizing the carryover limits by bargaining unit and length of service:

Vacation Carryover Chart
Collective Bargaining

Maximum Vacation Hours
(less than 10 yrs.)

Maximum Vacation Hours 
(10 yrs. or more)

R01, R06, R08 272 384
R02, R03, R04, R05, R07, R09 320 440
M80 (Management Personnel Plan - MPP Employees) 384 440
C99 (Confidential) 384 440

Other Information

Payment is normally made for any balance of unused vacation upon separation from University service. Under certain conditions, vacation credit is transferable to other State agencies, should an employee leave the University but continue in State service.

Questions regarding vacation leave accrual and/or attendance reporting should be directed to Payroll, (510) 885-3651.