Infrastructure and Resources

Status: Completed and ongoing

The East Bay implementation Plan 2024-25 was revised based on feedback from the interim Systemwide Director (SWD) and submitted in June 2025.

Status: Completed and ongoing

Since August 2023, the East Bay Budget Officer provides the program budget to the Chancellor’s Office annually.

Status: Completed and ongoing

The East Bay organization chart for Civil Rights maps each of these core functions, including care resources, to four full-time positions. The Intake and Support Coordinator conducts intake and outreach separate from investigations and performs data entry. The Prevention Education Coordinator/Acting Deputy Title IX Coordinator supervises three student assistants, coordinates prevention education for students, staff, and faculty, and implements and educates campus partners on supportive measures. The DHR Administrator/Senior Investigator conducts investigations and hearings. The Director/Acting Title IX Coordinator supervises all full-time positions, conducts investigations, consults on sanctions and hearings with Faculty Affairs, Human Resources, and Student Conduct, approves informal resolutions, conducts data analysis, and ensures legally compliant and effective programs in all areas. All staff members discuss case management plans with the team, perform their own administrative tasks in most instances, and attend CARE meetings for their assigned cases. Internal controls for consistency include weekly review of case management plans and target dates, Director approval of all correspondence, biweekly review of all new matters with the Chancellor's Office, Systemwide Director approval of all Notices, and Civil Rights Attorney review of investigation reports. In November 2023, we stopped engaging external investigators on any new matters.

Status: Completed and ongoing

Since April 2025, the East Bay Civil Rights staffing model includes four full-time staff: Intake and Support Coordinator, Prevention Education Coordinator/Acting Deputy Title IX Coordinator, DHR Administrator/Senior Investigator, Director/Acting Deputy Title IX Coordinator, who serves as full-time administrative manager, and three part-time Student Assistants. Since July 2024, the Intake and Support function is fully separate from the investigations function in every case. In December 2024, investigations were reallocated from the Prevention Education Coordinator to support tracking and follow-through.

Status: Completed and ongoing

East Bay Campus Budget Officer provides the Program Budget to the Chancellor’s Office annually. 8/2023. The recurring allocation of $500k annually, plus campus funding, supports four full-time staff: Intake and Support Coordinator, Prevention Education Coordinator, Discrimination Harassment Retaliation (DHR) Administrator/Senior Investigator, and Director/Acting Title IX Coordinator, who supervises the team. In addition, Student Health funds 1.0 FTE for the Confidential Advocate within the Counseling Department; and we have multiple staff available to provide Respondent Advisor support.

Status: Completed and ongoing

Since February 2024, East Bay uses Maxient as our case management system of record and protocols to document and retain all case management correspondence, notices, and reports. By August 2024, all case documentation for matters received since July 1, 2023 were migrated into Maxient.

Status: Completed and ongoing

Since February 2024, East Bay Civil Rights ensures an adequate supervisory model that includes a routine weekly cadence of staff meetings and biweekly 1:1 supervisory meetings to ensure timeliness, oversight, and accountability. Since June 2024, the Director/Acting Title IX Coordinator reviews all correspondence, notices, and investigation reports. East Bay Civil Rights staff meet bi-weekly with the Chancellor’s Office Civil Rights Systemwide Director and Campus Counsel to ensure an appropriate level of detail for review, development, integration and tracking of decision-making frameworks, in which the decision-making of implementers is balanced with the need to identify and elevate critical issues and concerns about safety or risk. Since September 2024, the Systemwide Director approves all Notices of Investigation and Notices of Noninvestigation, and the Chancellor’s Office Civil Rights Attorney reviews all Investigation Reports. Since 2016, East Bay Civil Rights evaluates and addresses risk and safety issues as reports are received, at weekly staff meetings, at bi-weekly meetings of the Case Management Team (East Bay’s Multidisciplinary Team/MDT), Chancellor’s Office, and CARE teams. The Director/Acting Title IX Coordinator meets with their supervisor, the East Bay President, monthly.

Status: Completed and ongoing

East Bay Civil Rights staff receive professional development and continuous learning through memberships and training resources such as Association of Title IX Administrators (ATIXA), Association of Workplace Investigators, Mandatory Continuing Legal Education through the California State Bar, Pregnant Scholar, Clery, Bowditch, Stafford, Equal Employment Opportunity Commission, the annual Chancellor’s Office July conference, Investigator Series, monthly systemwide meetings, and East Bay training, such as Difficult Dialogues and Restorative Practices. Staff members also fulfill numerous required and optional trainings in CSU Learn. The director attended the Asian Pacific Islander Waves Program, Asian American Native Hawaiian Pacific Islander Student Success Learning Community, and University of California Center for Civil Engagement and Free Speech.

Status: Completed and ongoing

In 2024, four-part time Respondent Process Advisors were appointed, totalling .55 FTE. They were trained in January 2025 and are ready for assignment, prioritizing student respondents. Our feedback process includes questions regarding the Party’s experience of support from the Confidential Advocate or Respondent Process Advisor as applicable.

In 2025-26, we will promote sustainability of this model by recruiting additional Respondent Process Advisors and feedback from the Respondent Process Advisors who are assigned to student respondents.