Prevention, Education, Professional Development, Training and Awareness

TASKS

1. Allot sufficient budget lines to ensure consistent, baseline funding for personnel, legally-required programming, and technology/learning management systems.

Status: Completed

East Bay Civil Rights has sufficient, consistent baseline funding for personnel, legally required programming, and technology/learning management systems. Our personnel include four full-time staff: Intake and Support Coordinator, Prevention Education Coordinator, DHR Administrator/Senior Investigator, and Director/Acting Title IX Coordinator, and three Student Assistants. With these personnel, we deliver all legally required programming. In addition, East Bay uses CSU Learn as our learning management system for online training, which is administered by a campus partner in Human Resources. The budget for AY 2024-25 and projected budget for AY 2025-26 were confirmed to be sufficient in consultation with the campus AVP for Budget.

2. Proactively coordinate with system-level subject matter experts to assist with education, training, materials and communications related to complex and difficult issues facing all CSU institutions.

Status: Completed and ongoing

In AY 2024-25, East Bay Civil Rights coordinates proactively with national and system-level subject matter experts on education, training, communications, and materials related to complex and difficult issues facing all CSU institutions. This includes learning activities, resources, and giveaways for Domestic Violence Awareness Month, Healthy Relationships Month, Sexual Assault Awareness Month, the Clothesline Project, Denim Day, Affirmative Consent, Safe Sex, and Pioneer Wellness Challenges. East Bay proactively builds campus and system-wide capacity through Restorative Practices and Difficult Dialogues trainings and biweekly chats, creation of the first CSU Undocumented Student Resource Center, and comprehensive communications regarding the CSU Time, Place and Manner Policy and East Bay Addendum. The Chancellor's Office provided a Zoom background for Sexual Assault Awareness Month. East Bay Civil Rights has requested system-wide training for Respondent Process Advisors.

3. Designate one individual with specific oversight of all university prevention and education planning and programming, preferably a full-time role without other job responsibilities.

Status: Substantially completed. Position descriptions are in progress.

Since October 2024, the Prevention Education Coordinator/Acting Deputy Title IX Coordinator coordinates prevention and education planning and programming for the campus at .75 FTE and supportive measures at .25 FTE. Investigations were reallocated to other staff to support this role. We are committed to prioritizing prevention and education, and the current office structure includes shared responsibilities across prevention, supportive measures, and Title IX functions. While this does not fully align with the recommendation for a dedicated full-time role, we are investing in cross-training and ongoing professional development of all staff to ensure the Prevention Education Coordinator is well-supported and equipped to lead comprehensive prevention efforts while supporting our office operations when needed. We will continue to assess the feasibility of transitioning this position to a fully dedicated role in the future. Position descriptions will be revised for this and the Director/Acting Title IX Coordinator positions, in consultation with the Chancellor's Office Systemwide Director.

3.1. This coordinator should be tasked with oversight of and responsibility for all legally-required programming under Title IX, the Clery Act, and California law.

Status: Completed and ongoing

The Prevention Education Coordinator/Acting Deputy Title IX Coordinator is responsible for providing oversight for all legally-required programming under Title IX, the Clery Act, and California law.

4. Continue the work of the university-wide Prevention and Education Oversight Committee (The Title IX/DHR Training Coordination Committee) to coordinate and align programming across the university.

Status: Completed and ongoing

The Prevention Education Workgroup is the university-wide prevention and education oversight committee for East Bay, which is coordinated by the Prevention Education Coordinator/Acting Deputy Title IX Coordinator to plan and align programming across the university.

4.1. The Committee should include all departments who provide training, prevention and education, including, at a minimum, representatives from the Title IX/DHR program, the confidential advocate, student affairs, student health, counseling, University Police Department, athletics, fraternity and sorority life, residential life, human resources and employee labor relations, academic/faculty affairs, DEI professionals, identity-based affinity centers, university subject-matter experts, and staff, faculty, and student representatives.

Status: Completed and ongoing

East Bay Prevention Education Workgroup includes all departments who provide training, prevention, and education. Membership includes representatives from East Bay Civil Rights, Confidential Advocate, Student Affairs, Student Health and Counseling, University Police Department, Athletics, Greek Life, Residential Life, Human Resources, Clery, University Diversity Office, Student Affinity Centers, Director of Recreation and Wellness, Faculty Development, Associated Students, Inc. Director of Communities, and other student representatives.

4.2. The Committee should include subcommittees, as determined by the Committee. Committees may focus on the needs of various constituencies (undergraduate students, graduate students, staff, administrators, and faculty) or the types of programming (compliance, professional development, prevention and education, bystander intervention, etc.).

Status: Completed and ongoing

East Bay Prevention Education Workgroup supports subcommittee work if recommended by the Prevention Education Coordinator/Acting Title IX Coordinator as needed for various constituencies. The Prevention Education Workgroup includes the Associated Students, Inc. Director of Communities, who oversees Associated Students, Inc (ASI). At-Large Senators focus on the needs of specific segments of the student population. These include undergraduate students, graduate students, international students, transfer students, online students, Greek Life, parenting students, veteran students, and diverse students. The Prevention Education Workgroup also addresses the needs of staff, administrators, and faculty, through compliance training, professional development, prevention education, and mandated reporter/bystander intervention training.

4.3. The Committee should be charged with reviewing prevention program content, evaluating proposed programming or speakers, ensuring that prevention-related communications are reaching all constituents, and developing and implementing a mechanism for assessing effectiveness including by monitoring participation levels and measuring learning outcomes.

Status: Completed and ongoing

Under the guidance of the Prevention Education Coordinator/Acting Deputy Title IX Coordinator, the East Bay Prevention Education Workgroup reviews prevention program content, provides input on proposed programs or speakers, and works to ensure prevention-related communications reach all constituents. Mechanisms for assessing effectiveness include focus group testing with peer health educators, monitoring participation levels, and gathering post-training feedback to assess learning outcomes.

5. With assistance from the Chancellor’s Office, develop a strategic plan for university programming that identifies all training requirements under federal and state law and CSU policy, all constituencies and constituent groups in need of training, and all potential university partners that can collaborate to deliver content.

Status: Completed and ongoing

The East Bay Prevention Education Workgroup has a strategic plan for university programming that has identified all training requirements under federal and state law pertaining to Title IX/DHR and CSU policy, all constituencies and constituent groups in need of training, and potential university partners that can collaborate to deliver content. In AY 2024-25, East Bay provided online training as well as over 200 in-person training and learning activities, reaching 2000+ students and 2000+ staff and faculty. Three quarters of in-person events were designed for and advertised to students.

5.1. Constituent groups subject to required training should include students (undergraduate and graduate); targeted student populations (athletes, fraternity and sorority life, residential students, residence life student staff, international students, student leaders); senior leadership; faculty (deans, department chairs, leads, lecturers); staff (managers, supervisors); and campus partners who assist in the implementation of Title IX/DHR.

Status: Completed and ongoing

The East Bay Prevention Education Workgroup includes the Associated Students, Inc. Director of Communities, who oversees Associated Students, Inc (ASI). At-Large Senators focus on the needs of specific segments of the student population. These include undergraduate students, graduate students, international students, transfer students, online students, Greek Life, parenting students, veteran students, and diverse students. The Prevention Education Workgroup addresses the needs of staff administrators, managers, and supervisors, and faculty, including deans, chairs, leads, and lecturers through compliance training, professional development, prevention education, and mandated reporter/bystander intervention training.

5.2. Identify all university partners who provide programming, including affinity and identity-based centers and student affairs personnel.

Status: Completed and ongoing

East Bay Civil Rights has identified all university partners who provide programming, including affinity and identity-based centers and student affairs personnel. They include Wellness, Peer Health Educators, Clinical Health Counselors, Confidential Advocate, Counseling, University Diversity Office, Student Leadership and Involvement Center (SLIC), Diversity and Inclusion Student Affinity Resource Centers, Asian Pacific Islander Success Center, Black Student Success Center, Undocumented Student Resource Center, Latinx Student Success Center, Veteran Student Center, Black Student Union, Gujrati Students Association, Pilipinx American Student Association, Queers United, Wayfinder (Pacific Islander Student Club), Accessibility Services, Greek Life, Transfer Student Programs, Parent & Supporter Programs, Orientation Coordinators, Academic Advisors, and Welcome Center.

5.3. Identify opportunities for virtual and in-person engagement.

Status: Completed and ongoing

East Bay Civil Rights identified and presented opportunities for both virtual and in-person engagement.

5.4. Develop core principles and standards for content development.

Status: Completed and ongoing

In March 2024, East Bay Civil Rights adopted norms for program development that include a streamlined web presence, accessibility, inclusion, and avoiding duplication of effort. Since October 2024, every training or learning activity includes learning objectives, specific content, and activities to encourage active engagement with the content, such as scenario discussions, reflection, drawing, moving, voting, and sharing. Core principles include being welcoming to all perspectives, designing activities where there is no "right" or "wrong" to respect difference, avoiding models of passive engagement, and testing activities with student focus groups. For example, for Healthy Relationships, we designed a game in which participants hear a statement about a friend or partner, move under a green, yellow, or red flag, and then have an opportunity to share why they picked that color and consider different points of view. It is also a great opportunity for East Bay Civil Rights staff to hear and learn from students.

5.5. Build a university calendar that includes online modules, social norm campaigns, orientation for students and employees, recurring opportunities for programming, and awareness events.

Status: Completed and ongoing

East Bay Civil Rights posts a calendar of events on our website that includes in-person events, social norm campaigns in the form of awareness months, and links to online modules under Resources for Students and Resources for Faculty and Staff. In-person events include orientation for students and employees. Most of these are recurring events, building on success from prior years.

6. Facilitate a consistent communication plan each semester that includes dissemination of the policy, notice of nondiscrimination, reporting options and resources.

Status: Completed and ongoing

The East Bay Civil Rights communication plan includes disseminating the Notice of Nondiscrimination and a link to the most current CSU Nondiscrimination Policy to faculty, staff, and students via Massmail each semester. Our website features "Reporting and Options," with the Incident Reporting Form prominent as the first link, and information about Rights and Options. We offer our phone numbers, emails, and office location so that reporters may call, write, or walk in. The Incident Reporting Form also contains a link to the full Nondiscrimination Policy. East Bay Civil Rights designed a new logo, “East Bay – Everyone Belongs." Title IX and DHR pages were consolidated as tiles on the same page. A QR code to the website and incident reporting form was distributed throughout campus via 2500 stickers in October 2023 and May 2025. All outreach letters based on incident reports already received include information about supportive measures, support resources, the Confidential Advocate, Counseling, the University Police Department, and assistance with filing a police report. In AY 2024-25, over 200 in-person trainings and activities reaching 4000+ students, staff, and faculty reinforced reporting, options, resources, and capacity building around conflict resolution.

7. Ensure that programming is coordinated, communicated and tracked.

Status: Completed and ongoing

The East Bay Prevention Education Coordinator ensures programming is coordinated, communicated, and tracked.

8. Develop a university website dedicated to prevention and campus programming that is kept current, facilitates distribution of prevention and education materials, and incorporates the opportunity for feedback and recommendations.

Status: Completed and ongoing

The East Bay Civil Rights website is dedicated to prevention and campus programming as well as reporting and resources related to nondiscrimination. We keep the website current by having edit access for most areas and knowledgeable staff on our team. Every page includes a "Contact Us" footer with multiple ways to contact any team member with feedback or recommendations, including via phone, email, or walk-in.

9. Identify social media platforms and other vehicles for distributing programming information on a regular basis.

Status: Completed and ongoing

East Bay Civil Rights has identified social media platforms and other vehicles for distributing programming information on a regular basis (e.g., Instagram).

10. In conjunction with the Chancellor’s Office, expand professional development and training for faculty and staff, including senior leadership, deans, department chairs, managers and leads on Title IX and DHR; respectful and inclusive environments; conflict resolution; bystander intervention strategies; effective leadership and supervision; and, reporting responsibilities under Title IX, the Clery Act, and CANRA.

Status: Completed and ongoing

In AY 2024-25, East Bay Civil Rights delivered over 52+ in-person professional development and training events reaching over 2100 faculty and staff. Attendees included senior leaders, deans, chairs, managers, and leads. Topics included Title IX, DHR, bystander intervention strategies; respectful and inclusive environments including Difficult Dialogues training; conflict resolution; restorative practices; effective leadership and supervision; and mandated reporting under Title IX, Clery, and California Child Abuse and Neglect Reporting Act (CANRA).

10.1. Ensure the training includes information about prohibited consensual relationships given the significant overlap of prohibited consensual relationships with Title IX, DHR and other conduct of concern.

Status: Completed and ongoing

Since March 2024, East Bay Civil Rights' instructor-led training on Title IX/DHR for mandated reporters includes content on prohibited consensual relationships.

11. Create routine training, education, and professional development opportunities to cultivate competencies in navigating difficult conversations, bridging differences, and modeling respect and civility.

Status: Completed and ongoing

In AY 2024-25, East Bay offered over 55 in-person professional development and training opportunities, reaching over 2100 faculty and staff. Topics included Title IX, DHR, respectful and inclusive environments, Difficult Dialogues training, conflict resolution, restorative practices, effective leadership and supervision, respect, civility, and freedom of expression. Since 2019, East Bay has engaged with multiple external professional organizations for training in key areas: trauma-informed interviewing techniques and documentation, policy-based elements, bridging differences, microaggressions, options for supportive measures, investigation planning, report writing, and training on software.

12. Evaluate the potential opportunities for curricular or course-based programming credential-based options.

Status: Completed and ongoing

Since November 2023, East Bay has met with faculty to propose curricula and course-based projects on themes of Nondiscrimination and co-hosted multiple brown bag meetings with faculty throughout the university. This has included collaborative meetings with the Department of Social Work to design projects, academic credit, or interventions to prevent emotional or sexual abuse.

13. Incorporate information about the Nondiscrimination Policy, reporting options, and confidential resources in syllabi statements.

Status: Completed and ongoing

Since 2016, East Bay faculty are required to include in their syllabi the Notice of Nondiscrimination, a link to the Title IX Program website, and our contact information.

14. Commit to providing programming regarding bystander engagement.

Status: Completed and ongoing

East Bay Civil Rights is committed to providing programming regarding bystander engagement. Our instructor-led training deck includes multiple scenarios regarding bystander engagement.

15. Participate in national conferences, listservs, networking events and other opportunities to coordinate with other professionals dedicated to prevention.

Status: Completed and ongoing

Since 2020, East Bay Civil Rights staff attend annual and monthly professional development trainings offered by CSU Civil Rights. We have memberships and access to national conferences, listservs, networking events, and other opportunities to coordinate with other prevention professionals through the Association of Title IX Administrators (ATIXA), Association of Workplace Investigators, Continuing Legal Education through the State Bar, Pregnant Scholar, D. Stafford and Associates, Equal Employment Opportunity Commission, and campus-based professional development to understand and reach underserved populations within the campus community.

16. Engage students in the development and delivery of programming through peer educator/peer advocate programs.

Status: Completed and ongoing

East Bay Prevention Education Workgroup has student ambassadors, including the Associated Students, Inc. Director of Communities, who oversees Associated Students, Inc. (ASI). At-large Senators focus on the needs of specific segments of the student population. These segments include undergraduate students, graduate students, international students, transfer students, online students, Greek Life, parenting students, veteran students, and diverse students.

17. Identify student leaders who can serve as ambassadors/promoters of this work.

Status: Completed and ongoing

The East Bay Prevention Education Workgroup has multiple student ambassadors, including a graduate student in the Masters in Social Work program; a student with experience in reasonable accommodations and an interest in civil rights; and the Associated Students, Inc. Director of Communities, who oversees Associated Students, Inc (ASI). At-large Senators focus on the needs of specific segments of the student population. These segments include undergraduate students, graduate students, international students, transfer students, online students, Greek Life, parenting students, veteran students, and diverse students.

18. Develop consistent on-campus opportunities to be visible and present in the community.

Status: Completed and ongoing

The East Bay Civil Rights communication plan includes disseminating the Notice of Nondiscrimination and a link to the most current CSU Nondiscrimination Policy to faculty, staff, and students via Massmail each semester. Our website features "Reporting and Options," with the Incident Reporting Form prominent as the first link followed by information on Rights and Options. The Incident Reporting Form also contains a link to the full Nondiscrimination Policy. East Bay Civil Rights designed a new logo, “East Bay – Everyone Belongs." Title IX and DHR pages were consolidated as tiles on the same page. A QR code to the website and incident reporting form was distributed throughout campus via 2500 stickers in October 2023 and May 2025. All outreach letters based on incident reports already received include information about supportive measures, support resources, the Confidential Advocate, Counseling, and the University Police Department, and assistance with filing a police report. In AY 2024-25, East Bay offered over 200 in-person trainings and activities reaching more than 4000 students, staff, and faculty to reinforce reporting options and resources.